Zoa Relief I HopeI Recovery Operations Officer Jobs in Ethiopia

Zoa Relief I HopeI Recovery Operations Officer Jobs in Ethiopia

Job Id: 213868

Category: Business and Administration, Logistics, Transport and Supply Chain
Location: Shire, Tigray
Career Level: Mid Level ( 2+ - 5 years experience)
Employment Type: Full time
Salary:

Job Description

About ZOA

ZOA supports those affected by violent conflicts, natural disasters, and chronic poverty in fragile states, irrespective of race, gender, ethnicity, religion, or age.

By working alongside communities, we contribute to signs of hope and restoration, supporting people to overcome hardship and rebuild their lives.

Inspired by our Christian faith, we provide relief, hope and recovery to people impacted by conflicts and disasters, as we work towards a world where people have hope and live dignified lives in peaceful communities.

We value people, we are faithful, we are good stewards, and we serve with integrity. In Ethiopia, ZOA delivers innovative, and ground-breaking projects in Food Security and Livelihoods, WASH, TVET, Humanitarian Relief, and Peacebuilding, with a strong focus on inclusion, participation and sustainability, thereby achieving lasting positive change.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families. We seek to recruit a highly motivated and qualified candidate for the following position:

Typical Responsibilities - Key end Results of the Position:*

Human Resource

Oversee day-to-day management of personnel matters, ensuring the program office and sub offices function according to ZOA HR policies and procedures and Government laws, regulations and practices

Perform successfully all the employee lifecycle: recruitment, orientation, performance evaluation, and departures*

Performs administrative routines including updating personnel records, contract preparations and renewals, annual leaves, etc

Ensure all staff recruit letter to calendar year 2011 get pension registration and provide with Pension ID*

Prepares annual and periodic reports about the status of staff

Ensures that all staffs personal file contain necessary information*

Work closely with CO HR focal person and liaising all HR activities to be implemented in the program office

Procurement

Implements the ZOA procurement policy and the fundamental procurement principles.

Ensures that all local purchasing is in compliance with ZOA procurement policy and laws related to purchasing practices and in accordance with standard practices.

Ensures purchase requests (PR’s) are adequately informative and complete on receipt, advises requesting unit on specifications, prices, availability and other procurement matters as required.

Prepares invitation to bids (ITBs) in collaboration/support with CO Procurement & Log focal person based on user unit’s specifications, bid award notification, purchase contract, and submit to the Programme

Manager and then to the Country Director for ultimate approval.

Carries out

procurements as per the approved budget, purchase requests and procedure at the program office level

Ensures healthy working relationship with suppliers and all stakeholders, promoting transparency and accountability at each stage of the procurement life cycle.

Works closely with Finance Unit to process payment of all invoices received from vendors by ensuring the completeness of each procurement or bid document and all supporting documents are attached with the payment request before passing it to the Finance Unit.

Logistics

Supports the program office through developing a robust Logistics Systems that ensures transparent and accountable fleet management and vehicle allocation

Ensures the timely maintenance, service, annual inspection of vehicles, and prepare vehicle status report in collaboration with CO focal person.

Follows up and ensures renewals and update of the various insurance policies and claims.

Security:

Ensure ZOA Shire security protocol is updated, understood, and adhered to.

Dealing with Problems:

The incumbent should have higher degree of problem analysis for both external and internal environments in order to propose viable solution which is in line with the organizational rules and regulations

Job Requirements

Educational Qualification and Experience

BA Degree in Business Management or other related fields

Minimum 4 years’ relevant professional experience in Human Resource, Administration, Logistics and Procurement preferably in INGO environment

Experience in designing or managing programs aimed at increasing cooperation in resource use between groups

Skills Specific to the Post

Commitment to the vision and mission of ZOA Relief \Hope\ Recovery;

Quality report and documentation skill

Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment

Computer literacy skills with standard business software (including Word, Excel and Power Point

Good Communications Skill both English and local language

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. References of previous positions held should not be older than five years .

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed.

A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Zoa Relief I HopeI Recovery Operations Officer Jobs in Ethiopia