Zizi Afrique Foundation Program Assistant Jobs in Kenya

Zizi Afrique Foundation Program Assistant Jobs in Kenya

Location / Workstation: The position will be based in Nairobi and include travel locally to project locations.

Reports to: Director of Programs

Reportees: None

Start Date: Immediately

Job Purpose

The Program Assistant works with and provides support to the members of the program team in the development and implementation of the program.

The Program Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.

The Program Assistant will be the Assistant to the Director of Programs.

Key Responsibilities / Duties / Tasks

1. Program Management Support

Provide program and administrative support to the Director of Programs in the preparation of various program documents, such as work plans, budgets, reports, and proposals on program implementation arrangements.

Under the guidance of the Director of Programs, assemble briefing materials and prepare power-point and other presentations for the program unit.

Identify sources and gather and compile data and information for the preparation of documents, guidelines, organizational reporting, and other material as required.

Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.

Help the team in providing guidance on routine implementation of the project, tracking use of financial resources and progress against set targets.

Report writing.

Act as liaison between the Director of Programs and the various programs.

2. Administrative Support to the Program Unit and the Director of Programs

Provide administrative support to the program team in the organization of events, meetings, and workshops, etc.

Manage the calendar and schedule of the Director of Programs.

Make travel arrangements for the program team and project staff, including preparation of travel requisitions.

Create requisitions in Approval max for receipt of goods and services, including making budget check for requisitions, POs, and vouchers.

Draft non-substantive correspondence.

Maintain and organize up-to-date hard and electronic files for easy access and retrieval.

Ensure safekeeping of confidential materials.

Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

3. Supports Knowledge Building and Knowledge Sharing, Focusing on Achievement of the Following Results

Participation in the trainings for the operations/ projects staff on program.

Contributions to knowledge networks and communities of practice

Others

Attend, and fully participate in staff meetings and retreats as required.

Write bimonthly and annual progress reports and use these as the

basis for monthly and annual engagements with the line supervisor.

Perform other duties as may be required from time to time.

Job Dimensions

I. Financial Responsibility

None

II. Responsibility for Physical Assets

Organizational assets issued

III. Decision Making

Position makes decisions for self and consults with the Director of Programs.

IV. Job Influence

In charge of administrative support to the program team and is the Assistant of the Director of Programs.

V. Working Conditions

Normal working conditions; Workdays, 40-hour week.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

Bachelor’s degree in Education, Economics, Social Science, Statistics, or any other relevant field.

Professional Qualifications / Membership to Professional Bodies

Project Management Professional (PMP)

Previous relevant work experience required.

At least 4 years of leading program administrative activities in a development program setting.

Strong administrative skills, organizational skills, and attention to detail.

Proficient with computer technology and Microsoft Office applications

Ability to plan and organize program activities and events.

Knowledge of working in donor funded projects is desirable.

Must have good writing and analytical skills.

In addition to Microsoft Excel, the incumbent should demonstrate fluency in the use of at least one other data analysis and visualization tool.

Functional Skills: Behavioral Competencies/ Attributes

Communication skills (both oral and written)

Critical and problem-solving skills

Strategic thinking skills

Excellent presentation skills

Time management Skills

Excellent verbal and written communication skills

Strong Interpersonal and diplomacy Skills

Sound planning, organizational, facilitation and coordination skills.

People management skills

Flexibility and ability to work well under pressure

How to Apply

Apply by sending your cover letter and CV in one document, addressed to the Human Resource Manager, Zizi Afrique Foundation, on email address: jobs@ziziafrique.org.

The cover letter should illustrate your suitability to meet requirements of the position.

The closing date is 31st October 2022.

Clearly indicate the position title in the subject line of your email message.

For more information and job application details, see: Zizi Afrique Foundation Program Assistant Jobs in Kenya

Find daily jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!