Zizi Afrique Foundation Administration and Information Technology Assistant Jobs in Kenya

Zizi Afrique Foundation Administration and Information Technology Assistant Jobs in Kenya

Location / Workstation: The position will be based in Nairobi.

Reports to: Human Resource and Administration
Officer

Reportees: None

Start Date: Immediately

Job Purpose

The Administration and Information Technology Assistant will have the responsibility of effectively dealing with the day-to-day IT and related administrative operational issues.

The Administration and IT Assistant will provide administration support to the organization.

The Administration and IT Assistant will provide effective support and assistance to the team to ensure smooth program implementation in line with Zizi Afrique Foundation rules and regulations.

Key Responsibilities / Duties / Tasks

Assist the program team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking and imprest retirement.

Support relevant officers to ensure that requests and payments are made and captured correctly by keeping track of the requests and payments.

Promptly handle assigned issues and tasks through internal systems.

Serve as an administrator for all tasks within the Administration Unit including recording minutes and arranging schedules of events.

Maintain office security at a high level.

Maintain an up-to-date inventory record of control for all office equipment and keep a record of issuance to and returns by staff.

Maintain Fixed Assets register for the office, record disposal and additions in the asset register.

Act as the local IT Systems Officer, providing support and first line response to general IT enquiries from users.

Effectively escalating ICT related issues to the Senior IT personnel when providing first line support to users.

Undertaking regular preventive ICT maintenance to office equipment.

Train new users on basic network and software skills, software updates, and new systems.

Provide direct, over the phone or remote troubleshooting of end-user desktop, equipment, application, device communication and connectivity issues in a timely manner.

Undertaking regular and ad hoc approved upgrades to the system; Support and promote effective use of a wide range of IT hardware including desktops, laptops, printers, and video conferencing equipment.

Providing ICT related administrative tasks including keeping ICT hardware/software inventory up-to-date and relevant ICT documentation records.

Maintain shared drive and act as the contact person with Internet Service Providers.

Others

Attend, and fully participate in staff meetings and retreats as required.

Write bimonthly and annual progress reports and use these as the basis for monthly and annual engagements with the line supervisor.

Perform other

duties as may be required from time to time.

Job Dimensions

I. Financial Responsibility

None

II. Responsibility for Physical Assets

Organizational assets issued and IT equipment.

III. Decision Making

Position makes decisions for self and consults with the line supervisor.

IV. Job Influence

In charge of IT and administrative support.

V. Working Conditions

Normal working conditions; Workdays, 40-hour week.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

Bachelor’s degree in Business Information Technology, Computer Science, Business administration, or any other relevant field.

Work Experience

At least 3 years relevant experience with adequate knowledge in the development and management of databases, administration and communication systems and an awareness of new technology that may improve delivery.

Proficiency in network and information systems administration.

Strong administrative skills, organizational skills, and attention to detail.

Ability to plan and organize activities and events.

Proficiency in the use of Microsoft Office applications and ability to develop and manage systems and software applications for use as management tools.

Must have good writing and analytical skills.
Using a service management system, Windows operating systems, Microsoft Office packages, Audio/video technology support and Anti-virus systems.

Functional Skills: Behavioral Competencies/ Attributes

Communication skills (both oral and written)

Critical and problem-solving skills

Strategic thinking skills

Excellent presentation skills

Time management Skills

Excellent verbal and written communication skills

Strong Interpersonal and diplomacy Skills

Sound planning, organizational, facilitation and coordination skills.

People management skills

Flexibility and ability to work well under pressure

How to Apply

Apply by sending your cover letter and CV in one document, addressed to the Human Resource Manager, Zizi Afrique Foundation, on email address: jobs@ziziafrique.org.

The cover letter should illustrate your suitability to meet requirements of the position.

The closing date is 31st October 2022. Clearly indicate the position title in the subject line of your email message

For more information and job application details, see: Zizi Afrique Foundation Administration and Information Technology Assistant Jobs in Kenya

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