World Vision Uganda Administration Officer Jobs
World Vision Uganda Administration Officer Jobs
Purpose of the position:
Major Responsibilities:
People & Service provider management:
• To Supervise and monitor administrative activities of administration staff and Service Providers in EUTF SUPREME Programme Management.
• Planning, Documentation and events support for SUPREME project
• Identify key gaps in administration services and proposing measures to improve service delivery in the SUPREME project.
• Plan and provide logistical support for SUPREME meetings and other forums such as workshops and learning events.
• Provide management information for SUPREME project decision making through monthly report writing.
PMU Office and Field SUPREME team Accommodation Management
• Develop and maintain internal and external cleanliness standards of the office premises to ensure a good working environment
• Continuous improvement of the organizational image through ensuring proper office lay out and outlook
• Maintain adequate stock of refreshments and cleaning supplies and materials, and monthly utility bills payment processing (electricity, water, telephone, security, repairs & maintenance) as per approved standards
• Maintain office and residential key logs and ensures both office and residential premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
• Maintain SUPREME assets (including assets register) and ensure routine service of office machinery and assets.
Communication and Relationships
• Communication and dissemination of guidelines and framework agreements to consortium partners.
• Manage the SUPREME staff mobile airtime benefit including up to date airtime loading, and payment of
• Hotel reservations processing and management
• Sourcing for quotations and processing requisitions for SUPREME staff and partners
• Order placement in line with approved rates
• Managing and coordinating service delivery between guests and the hotel
• Payment processing in line with set standards
Qualifications: Education/Knowledge/Technical Skills and Experience
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.
• A Bachelor’s degree in Business Administration, management sciences or related disciplines.
• At least two years’ experience in implementing administration, logistics and supplies related activities preferably within an NGO setting.
• Effective in written and verbal communication in English
• Excellent interpersonal and problem solving skills
• Must have good computer skills especially MS Word, excel, PowerPoint
• Must have experience in customer care, contract management and out sourcing
• Must be good in priority setting, multitasking and time management
• Must have good report writing and feedback skills
• Good advocacy and negotiation skills
• A high level of integrity is required
How to Apply
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