World Vision International Supply Chain Officer Jobs in Rwanda
World Vision International Supply Chain Officer Jobs in Rwanda
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
World Vision Rwanda is a child focused Christian humanitarian organization implementing development programs in 29 Districts of Rwanda.
World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of Supply Chain officer. The position will be based in Head office -Kigali, reporting to the Senior Supply Chain Manager.
Purpose of the position:
The role of Supply Chain Officer is to provide technical support in the coordination and implementation of procurement activities in ensuring timely acquisition/provision of goods and services for WV Rwanda business.
The major responsibilities include:
Business Requirements
Understand the department's business requirements and apply in the day to day work.
Adherence to business requirements in fulfilling procurement needs
Planning
Facilitate annual procurement planning sessions with key stakeholders
Consolidate and report on the Procurement Plans
Review and update Item Catalog prior to the planning process activity.
Advise and familiarize Operations with the use of the Item Catalog
Availability of complete Item Catalogs for planning process and a complete Annual Procurement Plan.
Strategic Sourcing
Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
Maintain all supporting documents relating to the Sourcing Events based on the document management
Supervise the Sourcing events and Assistance work relating to sourcing.
Preparation of Procurement Committee submission documents based on the direction given by the Coordinators/specialists.
Procurement Committee meetings are held as per schedules (based on the sourcing plan).
Supplier Contract and Relationship Management
Accurately complete the master data management form (contract/supplier/ item register)
Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
Collect feedback on supplier performance as per the established SPM guidelines.
Availability of accurate and complete Master Data records (either in system or paper).
Procurement Execution
Advise
on the RFP/RFQ process for spot buys as required
Liaise with Shared Services & Finance to resolve supplier inquiries
Release POs to suppliers for spot buys and assigned categories.
Day to Day procurement operations are managed smoothly.
Data Management, Analysis and Reporting
Collect and organize data from projects and business units.
Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
Consolidate all findings and convert them into useful formats as provided by SSCM Manager
Availability of information for supervisors to take decisions.
Process, Procedure and Policy
Work with SSCM teams to manage Internal customer satisfaction
Collect data to support performance scorecard reporting (i.e. KPIs)
Adherence to Process, Procedure and Policy in fulfilling procurement needs
Systems Development and Implementation
Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor
Procurement operational requirements are met in system developments, modifications and implementation.
Control and Compliance
Maintain proper filing and record keeping as per the guidelines set by the management.
Procurement Records well maintained for future reference.
Knowledge & qualification for the role
Required Professional Experience
At least 3 years’ experience in Procurement and Logistics, or Accounting Field
Solid working knowledge of the 7 steps of sourcing process
Sufficient contract negotiation and implementation experience
Ability to analyse and report on Supply Chain Management and financial metrics
Strong understanding of market analysis, supplier performance evaluation, supplier development and management
Required Education,training, license, registration, and certification
Bachelor’s Degree in Public Procurement, Law, Business Administration, Accounting/Procurement and Logistics.
Preferred Knowledge and Qualifications
Well organized, with a high degree of accuracy and attention to detail.
Strong computer skills and solid background working with modern office software and reporting tools.
Forward thinking and innovative, with an ability to research, analyze and evaluate components of supply chain processes.
Self-motivated with strong communication skills and the ability to work in a fast-paced dynamic team environment.
How to Apply
For more information and job application details, see; World Vision International Supply Chain Officer Jobs in Rwanda
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