World Vision International NGO Information Management Assistant Jobs in Tanzania

World Vision International NGO Information Management Assistant Jobs in Tanzania



Key Responsibilities:

CTS Data Entry

  • Timely capturing of waybills key information into the Commodity Tracking System

  • Ensure that a thorough check of all field document and reports is done to ensure that they are accurate and completely filled before starting data entry activity.

  • Ensure that all documentation and records pertaining to commodity movement (Donor receipts, Dispatches, Returns and losses/damages is updated daily in the CTS

    Reporting

  • Assist HIRO in ensuring that accurate and quality reports are compiled and submitted to Donors, WVI Disaster Management Team and other stakeholders in a timely manner.

  • Assist HIRO in posting monthly distribution reports into the WFP Partner Connect system.

    CTS Data back-up Management

  • Maintain CTS database and perform periodic system backups to avoid data loss.

  • Collect and archive all CTS reports and backup files according to the agreed filing system.

    Warehouse Inspection and Physical Inventory

  • Work with the HIRO and Senior Commodities Officer to supervise and provide training for all field staff (Warehouse and Distribution staff) to ensure CTS standards are followed and proper documentation is done.

  • Participate in periodic Physical Inventory counting/checks for the warehouse and ensuring daily stock at the warehouse matches with CTS.

    Maintain of Shipment and loss/damage registers

  • Timely requesting of Food/commodity values from WFP to easier data capturing and reporting process Maintain a loss/damage file with all the original supporting documentation of each transaction for each loss/damage received

    Other Duties

  • Represent the project in various meetings/food assistance forums at the
    camp level or as advised by Supervisor/project management

  • Perform any other duties as required by Supervisor.

  • Meetings attended accordingly.

    Knowledge/ Qualifications for the Role

    Required Professional Experience

  • Knowledge of relational Database Management Systems/Reporting and ICT solutions
    Proficient with Data analysis tools such as Ms Excel, Power BI and other data visualization tools

  • At least 2 years’ experience in working with International NGOs with relevant skills in Information Management/Database Management

  • Experience in training and facilitation skills • Ability to work in a cross-cultural context with people of various backgrounds;

  • Willingness to participate in chapel and group devotions; and Commitment to WV Core Values and Mission Statement

    Required Education, training, license, registration, and certification

  • University Degree in Accounting, Procurement, Information Systems/Information Technology or Computer Science.

    Preferred Knowledge and Qualifications

  • Previous experience in Database Management, Reporting and ICT solutions

  • Experience in Food Assistance Programming (added advantage)

  • Experience in UNWFP, USAID, UKDFID or any other Donor’s on food and Nutrition projects


    How to Apply

    For more information and job application details, see; World Vision International NGO Information Management Assistant Jobs in Tanzania

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