World Vision International NGO Grants Finance Officer - Tumikia Mtoto Project Jobs in Kenya

World Vision International NGO Grants Finance Officer - Tumikia Mtoto Project Jobs in Kenya

Purpose of position

To provide financial technical support to the Tumikia Mtoto Project staff and sub grantees/ recipients ensuring financial stewardship, accountability and accuracy of financial reports and budget management in line with Donor regulations and WVK Policies.

Major Responsibilities

Financial Management and Reporting

Support the Finance and Administration Manager in the preparation of donor reports.

Prepare analysis of the project expenditure for management action to help in monitoring the burn rate for the grant.

Review and provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses.

Reconcile LDRs with payroll for the project staff under the grant.

Support revision of budgets in line with project needs and donor regulations.

Upload approved budgets in Horizon.

Review Sub recipient quarterly and or monthly financial reports in a timely manner for consolidation and posting

Support the Program staff in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the project matches to the budget

Work with Finance & Administration Manager in matching Sub recipient’s budgets to the project budget for consistency.

Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.

Planning, Budgeting & Budgetary control

Prepare accurate Program budgets

Ensure accurate and quality budgets are uploaded into existing databases and systems.

Ensure compliance with grant guidelines and other standards

Participate in proposal writing and grant budget development.

Conduct financial analysis for management decision making.

Monitor and timely communicate changes on Project Budget and Actuals System (PBAS) commitment.

Develop realistic cash flow forecasts in line with the plans.

Ensure timely production and review of monthly report to address any variances in a timely manner.

Monitor sub-awardee financial performance and adherence to donor regulations

Reconciliation of Balance Sheet Accounts

Undertake reconciliation of receivable and payables accounts for the program:

Constantly monitor balance sheet account balances

Follow up for timely accounting and facilitate booking of staff advances.

Match transaction amounts in the balance sheet accounts

Prepare monthly reconciliation statements for

the balance sheet accounts

Risk Management

Identify risks associated with the project for inclusion in Riskconnect and advice on mitigation measures.

Support grant project audits according to the donor requirements.

Support implementation of findings and recommendations from audits and various accountability mechanisms

Ensure the sub - awardees operate within the agreed/acceptable internal control measures to mitigate risks and ensure accountability that will result in good audit ratings

Actively participating in project start up workshops to ensure financial aspect of projects are fully understood.

Follow up with the sub grantees to analyse and submit the exempted taxes(VAT) for refund based on USAID guidelines.

Asset Management

Maintain an updated inventory schedule for all assets purchased under the grant

Ensure all assets and inventory are properly tagged and branded as per the donor guidelines

Perform inventory counts quarterly in line with USAID and World Vision guidelines

Ensure asset disposal is as per the laid down policies and donor guidelines.

Other

Perform any other duties as may be assigned by the supervisor or designee from time to time

Attend and lead daily devotions.

Knowledge, Skills and Abilities

Minimum 4 years’ experience in financial management and reporting

Knowledgeable on USAID grant financial management

Advanced excel and analytical skills

Demonstrated ability to work under minimal supervision

Minimum of Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized university.

Professional qualifications in CPA (K) or ACCA finalist

Practical experience of using SUN system accounting Software is preferred

How to Apply

For more information and job application details, see; World Vision International NGO Grants Finance Officer - Tumikia Mtoto Project Jobs in Kenya

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