World Vision International Grant Finance Manager Jobs in Kenya
World Vision International Grant Finance Manager Jobs in Kenya
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates will thus be screened as appropriate for any safeguarding related misconduct.
Purpose of Position:
To promote Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implement financial policies. The role is required to safeguard assets and ensures compliance to donor regulations.
Major Responsibilities:
30%- Financial Management
Manage all financial demands for the program budget in line with donor and WV requirements.
Preparation and negotiation with the donor on the proposal budget including any amendments
Lead the budget negotiations process with sub-grantees to ensure accurate and reasonable annual budgets.
Preparation of Program Management Unit budget. Database with individual as well as consolidated annual budget available.
Manage and ensure Sub-grantees have internal control systems in place such that accounting records are complete, accurate and are maintained on a consistent basis within the generally acceptable accounting principles.
Manage the entire Program liquidity process to ensure adequate funds are available to meet sub-recipient disbursement requirements and arising obligations.
Maintain accounting vouchers and files of the Program partners.
Ensure that sub- grantees (partners) with weak capacity are trained in developing internal controls and accounting records.
Provide confirmation of availability budget prior to expenditure being incurred under the Program.
Review and timely submission of Program financial data to finance or incorporation into the Ledger.
Review expenses charged to grants for accuracy and completeness.
Review monthly bank statements.
Ensure an updated Asset register is maintained.
25%- Financial Analysis and Reporting
Prepare monthly financial reports for the Program to ensure, spending is monitored to and it is in line with the approved budget. Variances explained.
Ensure financial reports are received from sub-grantee, reviewed and consolidated and available to assist in decision making.
Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate posting of expenses to avoid mis-posting.
Carry out monthly and quarterly analytical reports submitted to the Finance Director and Management.
Timely response to any queries relating to the financial aspects of the grant from the donor, WV NO, WVI partnership, Auditors and Sub-grantees.
20%- Risk Management, Audits and Compliance
Identify and record financial risks facing the grant
Put in place mitigation measures for the risks identified
Ensure donor requested information is submitted on time.
Ensure grant implementation and reporting follows donor rules and regulations.
Work closely with the procurement department to ensure compliance with grants procurement guidelines
Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
Ensure all copies of final signed Grant agreement documents are available on file.
Facilitate storage of financial reports and records pertaining to the Program in line with the donor and WV requirements.
Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
Attend Program Quarterly Review Meetings and give feedback, updates and recommendations on the financial aspect of the Program.
Under-take field visits to ensure financial reports can be linked to the programmatic reports.
Ensure all partners
and vendors are screened for blocked parties on annual basis
Manage the Audit process of all partners of the program as per requirements. Follow up on implementation of audit recommendations.
Ensure all grant projects are audited according to the donor requirements.
Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings.
Work with the donors to develop Terms of reference for special purpose grant audits.
Reconcile timesheets with the payroll.
Ensure grant projects close out procedures are done according to the donor guidelines.
15%- Sub grantee Management
Ensure due diligence for new sub-grantees is conducted to ascertain strength of partners systems.
Taking lead in sub-granting process, ensuring grant agreement are well executed.
Capacity assessment of Sub-recipients financial management systems on their ability to manage and report accurately on the grant funds.
Monitor sub-grantee financial performance and adherence to donor regulations
Take lead in continuous improvement of the quality of documentation/financial reports submitted by sub-recipients as a result of training sessions conducted.
Ensure timely submission of sub grantee financial reports for review, consolidation and timely submission to donor.
Thorough review of submitted financial reports, all sub-recipients are privy to information as to their performance, avenues for improvement and what is expected of them.
5%- Capacity Building and staff management
Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
Ensure effective performance management as per WVI guidelines and standards
Ensure staff capacity is developed to enhance efficiency in execution of duties
Create an environment that enhances team development.
5%-Other
Perform any other duties as requested by the supervisor
Qualification, Knowledge, Skills and Ability
Minimum Bachelor of Commerce in Economics, Accounting/ Finance or Business-related field from a reputable institution. A Master’s degree in Finance will be an added advantage.
Excellent verbal and written communication skills, good interpersonal skills.
Minimum 5 years of experience in accounting field and at least 2 years in grants management
Demonstrable experience in leadership, strategic thinking and results-based management in grant financial matters.
Experience partner management
Sound Knowledgeable on grant accounting and experience in donor funding requirements.
Demonstrated ability to work under minimal supervision
Computer literate
Fully certified accountant and a member of either ICPAK/ACCA
Excellent verbal and written communication skills, good interpersonal skills.
Practical experience of using SUN system accounting Software is preferred
Advanced excel and analytical skills
Compatibility with WV's Mission, ethos, policies and core values.
A team player.
A good understanding of the full cycle of a grant.
Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
Ability to engage at a strategic level with senior officials.
How to Apply
For more information and job application details, see; World Vision International Grant Finance Manager Jobs in Kenya
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