World Vision International Grant Admin Support- Climate Asset Management (CAM) Project Jobs in Kenya
World Vision International Grant Admin Support- Climate Asset Management (CAM) Project Jobs in Kenya
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
World Vision Kenya is part of the Inter-Agency Scheme for the Disclosure of Safeguarding-related Misconduct in Recruitment Process within the Humanitarian and Development Sector and all candidates will thus be screened as appropriate for any safeguarding related misconduct.
Purpose of Position
Grant Admin Support - Climate Asset Management (CAM) project duties and responsibilities include providing timely and quality administrative support to ensure efficient operation of the CAM project. Supports CAM project managers and employees through variety of tasks related to organization and communication. Grant Admin Support is responsible for confidential and time sensitive material and familiar with a variety of the field's concepts, practices, and procedures.
Major Responsibilities:
Administrative Support-40%
Coordinate administrative support for the Climate Asset Management (CAM) project including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintain adequate supplies/stationary
Prepare correspondences and facilitate for signing by the relevant on staff matters; bank, visa, certificate of service, letters.
Ensure effective and efficient facilitation of departmental meetings, events, activities and projects
Ensure timely disbursement of the Climate Asset Management (CAM) project correspondences.
Ensure provision of excellent front desk services to CAM project visitors.
Logistical Support-30%
Provide Logistical Support for the CAM project staff
Coordinate Air and road travels for the CAM project staff including visa applications, airport pickups, transfers and hotel reservations.
Support in writing of correspondences, sending them out and receiving the same from partners.
Ensure CAM project has enough stationery, and the photocopiers printers and scanners maintained in good condition.
Receive parcels and allocating them to staff
Document / Information management-20%
Develop and maintain CAM project
document management system that ensures safe and orderly custody of information both manually and electronically
Facilitate CAM project document retention and retrieval
Ensure proper filing of CAM project hard and soft copy documents for ease of retrieval.
Maintain a robust online filing system for all CAM project documents for ease of retrieval
Coordinate document retrieval when needed
Maintain an up to date addresses of CAM project staff, partners and key contact persons based in other WVI offices.
Ensure confidentiality of CAM project records in accordance to WVK polices and the data protection regulations.
Maintain up to date key CAM project records including, Polices, Business processes, Organizational structures, AOPs, staff data etc.
Others-10%
Attend and actively participate/lead trans teams, group devotions, chapel and other CC events.
Coordinate and participate in roll out and implementation of Directorate initiatives
Participate in committees and taskforces, as assigned
Perform any other duties assigned from time to time.
Knowledge and Qualifications for the role
Degree in Business Administration or related field
Minimum of 3 years’ experience in offering administrative support.
Very organized.
Proficiency in Computer applications (Excel, Word, Power point etc).
An excellent team player.
Excellent verbal and written communication skills, good interpersonal and relational skills.
Highly motivated, self-driven, keen on details and willingness to learn.
The holder of this position must be results orientated and focused individual who is able to work under minimum supervision.
Must be a committed Christian, able to stand above denominational diversities.
How to Apply
For more information and job application details, see; World Vision International Grant Admin Support- Climate Asset Management (CAM) Project Jobs in Kenya
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