World Education Inc. Bantwana Initiative Finance Manager Jobs in Uganda

Scope of Work

The Finance Manager for the USAID ICYD Activity will report to the Senior Technical Advisor OVC (STA OVC), and is responsible for overseeing daily finance function activities of cash management, budgeting, enforcing financial rules and procedures, processing accounting transactions, providing updates on project
expenditures, and participating in the preparation of periodic financial reports.

S/he will maintain finance files as required by the prime and/or donor, responsible for the expenditure-tracking database, conducts
monitoring meetings, provides training, oversight and support for the preparation of reports and documentation required, conducts spot checks to ensure that project expenses are being tracked correctly; develops materials to facilitate compliance; reviews fiscal and performance activities to ensure compliance with statutory and contract requirements.

Specific Responsibilities and Duties

Essential Tasks

Financial reporting, compliance, budgeting

● Oversee management and compliance of the contract in line with financial requirements for USAID, the Prime (Education Development
Center), World Education, Inc. (WEI) and laws of the Ugandan operations, grants management
government

● Oversee implementation of finance and administration policies and procedures for the program

● Support HR functions for WEI/Bantwana USAID ICYD Activity team

● Support and supervise staff to carry out day-to-day finance and administrative functions

● Ensure complete documentation, stewardship and accountability of financial transactions

● Ensure budgets and forecasts are prepared and submitted on time

● Ensure a robust budgeting, financial management, and tracking system in place for strong financial accountability

● Support and mentor financial support staff to ensure compliance with financial controls and operational systems

● Provide technical assistance to sub-contracted local partners to strengthen financial and operational systems

● Provide guidance to the Contracts Manager and Contracts Officers on PLP voucher review and invoices prior to submission to the Prime to
ensure that costs are allowed under the contract guidelines

● Ensure an integrated approach to programming through regular, accurate and timely financial information sharing with the project management team and project staff for decision-making. Work with the Contracts Manager, Officer and Accountant to ensure all WEI audit recommendations are addressed

● Review and ensure an up to date USAID ICYD Activity fixed asset register is maintained

● Ensure files/documents are uploaded in Salesforce, according to following domains: Finance, Operations, IT and Contracts Management

● Ensure FieldLink queries are resolved for both WEI and partners. Maintain FL tracker on a weekly basis for sharing with STA OVC

● Support in preparation of PEPFAR Expenditure report per set deadlines.

● Support in preparation of WEI dashboards for sharing with SMT (WEI and partners)

● Ensure integrity of the accounting systems by conducting constant review and evaluation of internal accounting and

control procedures
and coordinating responses to audit recommendations including development of corrective systems or procedures as they relate to USAID/Uganda accounting division

Risk Management & Compliance

● Ensure that regulations are complied with all financial transactions and processes; keep the STA OVC informed on all major compliance issues/challenges while taking the necessary corrective steps

● Ensure implementation of audit recommendations and address common audit findings

● Observe and monitor all internal control issues around financial processes

People Management and Development

● Develop and guide the finance team, modelling effective relationship building strategies, to promote strong, effective communication and
accountability

● Implement a capacity development plan and create an environment of experience sharing and promote best practices

● Carry out performance management for the Finance unit. Provide a supervisory role to the Accountant in ensuring adherence to Finance &
Operations Manual

Job Specifications Minimum Qualifications

A Masters’ degree in finance, business management, or a related field is required, or Bachelors’ degree with ACCA or CIMA qualification.

Experience

A minimum of five years’ experience managing USAID-funded programs of at least $20 million.

At least three years administering up to $2million sub grants or sub contracts annually.

Knowledge of practical accounting and financial reporting.

Experience managing and building the capacity of a finance team and local partners to meet compliance standards and build robust financial systems.

Effectively working with programmatic and M&E staff to coordinate supportive supervision and integrated capacity building approaches for local partners.

Specific Knowledge, Skills and abilities Required

● Demonstrated leadership skills with experience in senior financial management position preferably with an International NGO

● In-depth knowledge of USAID contracts management and/or USAID financial management rules and regulations

● Conversant with QuickBooks accounting package

● Willingness to work as a team member, taking on additional tasks as needed to ensure the overall success of the project

● High level of attention to detail, ability to multitask and work well under pressure

● Strong analytical and interpersonal skills

● Ability to work under pressure and in a culturally sensitive environment

● Ability to work both independently and collaboratively as part of a team

How to Apply

For more information and job application details, see; World Education Inc. Bantwana Initiative Finance Manager Jobs in Uganda

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