World Bank Employment Opportunities in Kenya
World Bank Team Assistant Employment Opportunities in Kenya
IntroductionThe World Bank Country Office in Nairobi, Kenya is seeking highly organized and energized professionals, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as Team Assistants based in Nairobi, Kenya country office.
Responsibilities
They will work under the leadership of the Country Director and for the day to day supervision under the Senior Executive Assistant and Program Leader who provide supervision and guidance to the ACS (administrative client support) staff.
The selected candidates will provide administrative and client support to the Operational Staff.
The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants and external organizations.
Operational and administrative support - Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution. Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports. Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use.
Information Management and client interaction - Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle.
Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team.
Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office; Track and report on appropriate aspects of the Team's operational activities
Time management & logistics planning - Co-ordinate time management and schedules, taking current and future priorities.
Track assigned tasks/project steps/ timetables, provide assistance and/or information on project-related matters.
Solve non-routine problems creatively and resourcefully.
Qualifications
Diploma in Secretarial Studies or Office Management or Business Administration
3 years relevant work experience in a large International or Service or Private Sector Organization.
Technology and systems knowledge – Demonstrate advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills in technology.
Project
and task management - Exhibit good organizational, problem-solving, analytical skills and ability to work competently with minimal supervision. Demonstrate attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule.
Institutional policies, processes, and procedures - Demonstrate knowledge of own department’s programs and products, know key players, understand own role. Display understanding of WB policies and procedures relevant to the area of assigned responsibilities and is able to apply/ implement them.
Versatility and adaptability - Demonstrate flexibility and is receptive to the implementation of new solutions. Is willing to stretch own capability. Demonstrate motivation to avail and adapt oneself to effecting change.
Client Orientation (ACS) - Exhibit good communication skills, positive and professional client service attitude; is able to understand clients’ needs and complete them professionally.
Learning, knowledge sharing and communication (ACS) - Good English language skills (verbal and written) Able to write clearly, edit and proofread draft communications. Able to learn and share knowledge/information across the unit.
Business judgment and analytical decision making (ACS) - Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquiries.
Drive for Results - Able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
Teamwork (Collaboration) and Inclusion - Collaborate with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.
How to apply
Interested candidates should apply online by 11th December, 2017
For more information and job application details, see; World Bank Team Assistant Employment Opportunities in Kenya
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