WeWorld Logistics Officer Jobs in Tanzania

WeWorld Logistics Officer Jobs in Tanzania

General Description

WeWorld is an independent Italian organization that has been working in international cooperation and humanitarian aid for 50 years. It supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future.

WeWorld works in 27 countries around the world, including in Italy, with more than 120 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

Purpose of the Role

WeWorld opened this position for Logistic Officer to be deployed in one of the Countries where WeWorld projects are implemented. The listed candidates will be contacted for an interview for discussing the position, the needs and possible location.

Main Functions and Duties

Procurement:

Direct manage quick procurements and coordinate procurement functions with vendors and contractors

Identify potential, credible and competent vendors to deal with

Generates and remains up to date on a list of preferred suppliers

Support the unit in the preparation of tender dossier

Support the unit in the collection of offers

Supports the evaluation of bids and contract drafting

Ensure the Organization procurements are completed according to procedures at all times, and within the minimum timeframes

Keep records and maintain contacts with suppliers and conduct price comparisons in order to get the best value for money

Logistics

Support arrangement of the storage of humanitarian goods as necessary, follows-up and reports on inventory management and distribution, in cooperation with the Admin/ Logistics unit

Maintains an office filing system and assists in archiving, and maintains up-to-date electronic mailing lists

Ensure that all maintenance needs are met in a timely manner, with high quality works

Liaise with the Logistics and Procurement Manager to implement health and safety recommendations for the office, and in asset usage

Register new purchased assets/inventory, update Assets Registry, prepare assets transfer forms, and upload needed data on Organization system

Support in managing fleet of vehicles of the mission for planning and monitoring of vehicle movement

Support logistics officer in reconciliation of fuel invoices with fuel/logbooks before forwarding

the invoice to Finance for payment

Fleet management: controlling fuel monthly reports, respect of internal protocol (daily disinfection of the vehicles, logbook well filled in, etc.)

Liaise with vehicles supplier for vehicle repair and maintenance

IT and Communication:

Support in managing database of all IT and Communication tools

Support in reviewing IT and Communication policies and SOPs

Assessment of IT and Communication equipment for performance and to prepare replenish board

Liaise with telecommunication service provider for invoice and perform invoice reconciliation before forwarding to Finance for payment

Internal Database

Maintain internal databases and files, keeps track of any contractual agreements, and the full documentation

Keeps clear and well-documented files and well-organized archives on operations: ledgers, requisition orders, release orders, stock /Bin cards, stock reports, loss adjustment reports, physical inventory

Data analysis

Researchers, retrieves and represents information from a variety of internal and external stakeholders on sources of supply, vendors

Specific project: the intern could implement specific projects within the Logistic Unit.

Essential Requirements

Qualifications and Knowledge

Degree in Logistics, Supply Chain Management, social science, accounting or related field, or as alternative Certification or previous experience in development and humanitarian field

Fluency in English and French written and oral

Good knowledge of MS Office

Professional experience

At least six months of experiences in Development or Humanitarian projects

Knowledge of the main donors regulations (ECHO, UN, DEVCO, AICS)

Skills and Abilities

Strong capacity to adapt behavior to the needs of the situation in dynamic contexts, while dealing with different situations

Strong flexibility to work in structured and not-structured l team

Capacity to work under stress, autonomously and in problems prevention/resolution

Proven organizational skills and ability to effectively manage multiple tasks

Good communication, negotiation skills and sensitivity in dealing with clusters on critical issues

Strong organizational and problem-solving skills with analytic approach

Ability to integrate and work well within multi-ethnic and multicultural teams

Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid

Desirable requirements

Fluency in another language (Arabic, Spanish)

How to Apply

For more information and job application details, see; WeWorld Logistics Officer Jobs in Tanzania

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