Wetlands International Senior Finance and Operations Officer Jobs in Ethiopia

Wetlands International Senior Finance and Operations Officer Jobs in Ethiopia

Job summary

The Finance and Operations Officer, working closely with the project staffs at the Country and Ziway Offices, is responsible for human resource administration, program operations and the management of all financial transactions of the organization.

The incumbent will work closely with the EA Regional Office, as well as with field teams and with Global Office staff and provide a comprehensive and effective financial, operational and administrative service to the Addis Ababa and Ziway offices.

S/he will assist the Wetland International Ethiopia team in ensuring that the Country Office is provided and well supported in all areas of Finance & operations, contributing to the work efficiency of the organization.

Responsibilities:

Assist in ensuring that the security, operations, and administrative policies, protocols and procedures within WI are followed.

Leads the creation and management of project forecasts and budgets.

Assist reviewing monthly field documents/requisitions, ensuring they are properly supported, approved and filed

Prepare contracts and subcontracts to partners, consultants and service providers by following Wetlands International internal control system and procedures

Support implementing partners on financial and administrative procedures of Wetlands International and also ensure their reports and support documentation are produced on a timely basis as per their contractual obligations.

Ensure proper maintenance of cash flow and forecasting and timely request of funds from the regional office for smooth running of projects.

Ensure project financial reports including their respective support documents are well coded and shared to the regional office on a monthly basis

Assist in monthly petty cash and bank reconciliations

Assist in facilitating funds transfer to field stations based on approved requisitions prepared from field and approved by the Country Manager.

Assist with retrieving information and documents to support the internal and external audit processes as per auditors’ requests.

Reviewing payroll on a monthly basis and ensuring its completeness and accuracy

Maintain a log for all Ethiopia staff timesheet submitted and follow up on a monthly basis the staff who have not submitted

Ensure all statutory payments are paid and returns filled.

Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements

Organize logistics of meetings, trainings and workshops including booking rooms, travel and catering;

Any other task that, in the opinion of the line manager is consistent with the role

Job Requirements

Required Skills & Qualifications:

Masters Degree in accounting or financial

management, public administration with at least 8 years of experience or equivalent experience.

A certified accountant (CPA or ACCA) with strong technical accounting skills and in-depth knowledge and experience in financial management of donor funding, reporting, procurement procedures, grant management, donor rules and regulations.

Proven track record in managing staff, providing high level operational, HR and management support to country offices

Experience in managing project grants, sub-contracts

Knowledge of the compliance requirements of various donors

Knowledge of IT systems, Microsoft Office packages and/ or other accounting systems Knowledge of Microsoft Dynamics will be an added advantage

Experience with Ethiopian government and various donors’ VAT reporting systems.

Experience in administrative activities in a busy office environment and compiling monthly information.

Excellent communication skills in both written and oral English and Amharic language.

Ability to manage filing systems quickly and systematically.

Use of excel, word processing, email is a requirement.

Experience with Non-governmental organizations (NGOs) in Ethiopia is an advantage.

Competencies

Strong interpersonal skills

Good staff and organizational management skills

Good understanding of NGO’s financial, operational and HR systems

Ability to work under pressure, meet deadlines and handle multiple tasks simultaneously;

Ability to produce standard, accurate and well-documented reports;

Excellent writing and analytical skills;

Good knowledge of administrative and financial rules and regulations

Ability to work independently but also as part of a team

Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment;

Knowledge in Excel and other computer applications

How to Apply

Candidates should apply by sending the followings as 1 PDF file:

An updated Curriculum Vitae, (mandatory)

A motivation letter including one-page summary of experience (mandatory)

Current and Expected Remuneration (Gross) including Benefits (Mandatory)

Names and contact details of three professional referees (Mandatory).

If you believe that your credentials meet the outlined profile, we invite you to apply by emailing your application to hreastafrica@wetlands-eafrica.org with copy to Ethiopia@wetlands-eafrica.org no later than January 31, 2023.

THE Senior Finance and Operations Officer Of the Position You Are Applying for Must Be Mentioned on the Subject of Your Motivation Letter.

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