Western Cape Government Administrative Officer: Technical Services Jobs in South Africa

Western Cape Government Administrative Officer: Technical Services Jobs in South Africa

Job Purpose

The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render administrative support to the Director. This post is stationed in Cape Town, CBD.

Minimum Requirements

1-2 year post school qualification;

A minimum of 3 years relevant experience; A valid (Code B or higher) driving licence.

Key Performance Areas

Attend meetings and arrange for taking of minutes;

Draft and arrange for typing of general correspondence;

Manage and ensure that the necessary office equipment allocated to the office of the senior manager is in good working order;

Responsible for managing booking and use of the meeting and/or conference room/s allocated to the office of the senior manager;

Safe keeping and maintaining detailed record of all correspondence and maintaining gift register;

Manage and oversee electronic correspondence;

Tracking documents;

Distribute and follow up of all outstanding matters for the senior manager;

Remain up to date with all applicable policies or prescripts and procedures applicable to the Chief Directorate to ensure efficient and effective support to the senior manager;

Ensure that reception area and conference, meeting room/s of the senior manager are

kept tidy at all times;

Organise refreshments for meetings;

Manage regular meetings of the senior manager;

Manage trip authorities, payments, Subsistence and Travel claims as well as processing cellphone accounts of the senior manager;

Screening of telephone calls and arrange travelling and accommodation for the senior manager, as required;

Monitor office consumables stock register, monitor usage and report obvious or suspected misuse;

Competencies
Knowledge of the following:

Procurement procedures;

Applicable legislations;

Skills needed:

Proven computer literacy (MS Office);

Written and verbal communication;

Record keeping;

Ability to work under pressure;

Ability to work independently and in a team.

How to Apply

For more information and job application details, see; Western Cape Government Administrative Officer: Technical Services Jobs in South Africa

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