Wemabod Personal Assistant Jobs in Nigeria

Wemabod Personal Assistant Jobs in Nigeria

Role Overview

This role is the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director.
The holder of this position must be able to handle technical and Administrative matters.
The post holder will be a part of the Leadership Team

Key Responsibilities

Provide a sophisticated day to day calendar management for the MD/CEO to ensure high value time utilization.

Complete a broad variety of administrative tasks that facilitate the MD/CEO’s ability to effectively lead the organization, including: producing complex documents, reports, and presentations; collecting, analysing and preparing information for meetings with staff and outside parties.

Draft speeches, articles, briefings, and project proposals as requested by the MD/CEO.

Respond to management team and other stakeholder queries promptly and professionally, both orally and in writing.

Assist MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.

Provides regular operating status reports to the MD/CEO as needed.

Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD/CEO, including those of a highly confidential or critical nature.

Attending meetings with the MD/CEO when and where necessary.

Maintain the MD CEO’s office supplies inventory by checking stock to determine inventory level; engaging with the relevant Department to ensure restocking.

Ensuring all meeting papers for the MD/CEO are received and available in good time to allow the necessary briefing and sourcing of further information if required.

Identify and make all travel arrangements well in advance for the MD/CEO for official assignments.

Facilitate the flow of emails and telephone communications.

Follow up to ensure scheduled meetings take place and prioritise meetings to ensure there are no double bookings/conflict in appointments given.

Co-ordinate and expedite follow-up work as may be required i.e. record and circulate tasks to the Leadership Team.

Ensure efficiency in the office of MD/ CEO and oversee aesthetics and cleanliness.

Change to Responsibilities:

The MD/CEO through the Corporate Services Department may amend these responsibilities at any time in line with the changing organisational strategy, structure and roles.

Other requirements:

The position is located in Lagos but may necessitate the holder of the post to travel around the Country as the case maybe.

Person Specification

Education:

Essential: Degree in any field of study

Preferable: M.Sc if available

Experience:

Essential: Consolidated 8-10years work experience in related field

Key Skills and Competencies:

Essentials:

Excellent communication skills, both written and oral (including presentations)

Proficient in computer (word, spreadsheets, PowerPoint, databases and the Internet)

Digitally savvy and adept at using social media

Ability to Multitask

The ability to work at his/her own initiative and to tight deadlines

Highly Confidential

Good at conducting research and preparing reports

Good in numbers

Personal qualities:

Presentable and confident

Discrete

Proactive

Self-motivated

Great communicator

Organised, systematic and thorough

Proactive and enthusiastic

Works well under pressure

Problem solver.

How to Apply

Interested and qualified candidates should send their CV to: alonge.funto@wemabod.com using the Job Title as the subject of the mail.

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