Welthungerhilfe Finance and Administration Officer Jobs in Uganda

Background

Welthungerhilfe (WHH), founded in 1962, is today one of the biggest non-governmental aid and development agencies in Germany that works towards improving livelihoods of disadvantaged population.

In Uganda, the program aims at improving livelihoods of the most vulnerable population in rural areas through interventions that increase food and nutrition security, improve sustainable access to WASH services and support the employability of the youth through vocational and life skills training.

We understand that livelihoods of the rural population in Uganda have improved in a sustainable way when people are able to meet their basic food needs, have access to clean drinking water and safe sanitation, live in a healthy environment and take up opportunities to earn and diversify a decent income.

In Uganda, Welthungerhilfe currently operates in the districts of Arua, Yumbe, Moroto, Nakapipirit, Amudat Napak, Kabarole, Kasese, Katakwi, Amuria, Mukono and Wakiso districts with the Country office in Kampala.

Project Background

Welthungerhilfe through her donors, charity: water is implementing a 12 months’ Water Sanitation and Hygiene (WASH) project, and through funding from BMZ is implementing an 8 months’ project aimed at responding to the effects of COVID-19 pandemic in the livelihoods of the communities in Katakwi and Amuria districts in Teso region.

Aim of the Position:

Under the direct supervision of the Project Manager, the Finance and Administration officer will provide proactive, efficient and effective management support for the activities.

The Finance officer will ensure financial integrity of the project, assist the project manager and the entire project team in Finance related tasks and ensure accountability, and compliance with donor and WHH rules and regulations.

And administrative wise ensure a smooth and efficient running of the project offices.

Tasks and Responsibilities of the Position:

Financial Roles

• Ensure proper financial procedures/systems are operated and maintained, ensure compliance with WHH financial policy, set accounting standards and national laws and tax regulation.

• Send monthly information about taxes (WHT, etc.) to Country office as per deadline to ensure proper filing of taxes.

• Examine payment requests and other financial transactions for approval and ensure there are adequate supporting documentation in accordance with organizational financial policy, and donor guidelines.

• Ensure consistency and completeness of support documents and compliance with other guidelines of payment vouchers, accountability etc

• Analyze, monitor and reconcile financial records in line with WHH policies, accounting standards and statutory requirements

• Receive and file all monthly Bank statements, perform reconciliation and produce bank reconciliation statements

• Responsible for monthly voucher processing and ensures that the monthly financial reports are generated, and vouchers sent to Country Office on timely basis.

• Perform cash counts with the finance Assistant.

• Support the preparation of financial costing and formulate budget estimates with quarterly budget projections.

• Support in preparation and attend to the needs of auditors and implement recommendations in line with financial policy

• Participate in follow-up responses and clear audit issues.

Administration and Human Resources Roles;

• Support employment recruitment and coordinate on-boarding of new positions.

• Prepare monthly payroll and ensure completeness and timely submission of statutory deductions to relevant authorities (URA, NSSF and Local Government)

• Request, compile and consolidate

payroll information

• Prepare Welthungerhilfe standard employment contract, Job description for national personnel.

• Management of personnel administration at project office (Personnel files, pay roll and Leave coordination).

• Support in the identification and analysis of staff development and capacity building through follow up of staff capacity needs from the employee dialogue and provide linkage to training opportunities.

• Ensure compliance of national law for HR issues.

• Compile tax information fill the URA tax returns forms and submit to the chief accountant at Country Office.

• Organize the office in the most efficient way in order to have a good work environment and an optimization of office space.

• Management of support staff (Guards, maintenance staff and Office Assistants) working for the project offices as well as casual workers.

• Act as IT focal person, to coordinate with IT department at County Office to ensure proper IT functions within the office.

• Report all security relevant issues and information to management.

• Coordination of the preparation of meetings, workshop, events etc

Logistics Roles

• Responsible for initiation of Supply Purchase Request orders (SPR).

• Coordinates with the Logistics team at Country Office to ensure that all items, equipment’s etc that are needed are purchased according to specification by the users.

• Responsible for fleet management i.e. office vehicle and bikes in all project location in Teso region.

• Responsible for management of all Asset inventory in all project location in Teso region.

Qualifications, Skills and Experience

• The applicant must hold a bachelor’s degree in Commerce, Business Administration, Financial Management or Accounting from a recognized University.

• Relevant professional qualification such as ACCA or CPA and training in donor regulations is an added advantage

• At least three years of similar work experience in an NGO / Civil Society Organization

• Computerized accounting skills

• Computer literacy skills i.e. Proficient in MS Office

• Communication, Analytical, Interpersonal skills

• Ability to establish critical working relationships

• Willingness to live in a rural environment and to travel widely in the project area

• Working experience in Teso and Ateso language skills are desirable (Optional)

• Team player with effective communication, organisation and planning skills

How to Apply

All qualified and interested persons should send a pdf document consisting of cover letter (1 page) and CV (max. 3 pages) with 3 references to Denish.Odongo@welthungerhilfe.de or deliver hard copies in an envelope, addressed to: The Administrator, Welthungerhilfe Katakwi Project Office located on plot 34
Otukei Road, Katakwi Town Council.

All applications must be received by 4:00 PM on Tuesday, 17 th November 2020.

Please note that only shortlisted candidates will be contacted.

Welthungerhilfe is an equal opportunity & corruption intolerant employer. Applications from all sections of the community are welcome.

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