Water Aid Temporary Procurement Expert Jobs in Ethiopia
Water Aid Temporary Procurement Expert Jobs in Ethiopia
Job DescriptionThe Temporary Procurement Expert will work under the Operation Department and reports to the Director of Operations.
She/he also works closely with Procurement & Contract Officer, Procurement Committee, and other functional units such finance, Peoples & OD, Technical Services Department and respective staff at field office level in expediting the on-going procurement activities in an effective and efficient manner and completing the activities within the agreed due dates.
Major Roles and Responsibilities:
The following are the major responsibilities of the Temporary Procurement Expert:
Assess the current procurement practices & procedures of WaterAid Ethiopia by consulting staff involved at various levels and prepare a brief report on strengths and improvement areas;
Systematize procurements process & practices of the CP by implementing WAE Procurement Policies and Procedural manual;
Participate in preparing a detailed procurement plan/schedule of Q3 & 4 and annual plans for FY20/21 (with quarterly breakdown) in consultation with Budget holders;
Initiate planned procurement activities as per the agreed schedule, and develop and share detailed procurements status report that will be very informative for the users;
Support on the implementation of CP Vendor Management Guide and assist the Procurements Committee on the development of CP vendors list;
Assist the Team in speeding up procurement for FY20/21 as per planned by involving in the below tasks when needed:
Prepare RFQs, bid documents ensuring they are adequately supported by the required specifications and ToRs for procurement of goods and services; and BOQs & Designs for Works and compile the documentation in accordance with WAE Procurement policy and Procedural Manual and/or donor requirements;
Prepare Invitation for Bids (IFB) and arrange for the publications with the newspapers in accordance with Tendering procedures;
Arrange for Specific Procurement Notices/RFQs to be sent to suppliers who are targeted to respond to specific Procurement Notice;
Regularly update procurement database and generate procurement status report, Keep track of procurement activities; compile procurement documents for proper payment requests, and subsequent audit trails;
Whenever requested, initiate calls for bid opening, attend the opening of bids at stipulated time and place as a secretary, keep minute/record offers as readout, and assist the tender committee during evaluations in providing information / clarifications;
Whenever requested, will carry out routine procurement activities including
receiving authorized purchase requests, collect Bid/proformas, Bid Analysis, raise Purchase Orders, receive and deliver procured items to the requesting user departments/projects in line with WAE Procurement procedures;
Whenever requested, will Prepare awards and contracts in conformity with the requirements of the WAE procurement guidelines;
Preparing draft letters, preparing reports, developing monitoring formats; following up communications with contractors, consultants, and suppliers.
Will assist in developing and maintaining a database of preferred vendors/suppliers, and update suppliers’ contract performances.
Minimum Expected Outputs/Deliverables
Compiled report on current practices strengthens and weaknesses;
Implementation and Completion of the Procurement plan and any other assignments as assigned by the Supervisor;
Updated Preferred Supplier/ vendor List (Roster);
Updated Procurement database & regular Report;
Compliance with the Procurement Policy and Procedural Manual.
Job Requirements
Profile of the Temporary Procurement Expert:
The Temporary Procurement Expert should possess the following qualifications:
A Bachelors or postgraduate qualification in Procurement, Supply Chain Management/ Business Administration / Accounting / Marketing, or a related field.
Specialized training in procurement would be preferable.
Minimum of five years of procurement experience at the National or International level.
Knowledge of procurement rules of major funding organizations (eg DFID, etc) will be preferable.
Relevant experience in NGOs or Humanitarian Agencies involving complex bidding of high-value goods and services, Consultancy, and Works is desirable.
Good understanding of development programs will be a key advantage.
Excellent interpersonal skills, combined with a flexible and adaptable attitude of good teamwork and communication skills;
Excellent report writing and good command of both spoken and written English, Amharic, and preferably other local languages;
Ability to work flexibly and adapt to different styles of working environments;
Computer skills (word processing, spreadsheets, internet research , and other applications skills);
Demonstrable team experience
Special Requirement
The Temporary Procurement Expert
Should demonstrate professional integrity and all the necessary ethical behaviors in the implementation of the procurement assignments;
Should take all the necessary responsibility and accountability for the entitled jobs;
Should strictly adhere to WA confidentiality rule;
Should demonstrate high professionalism in dealing with Staff members, Suppliers, partners etc. in his/her regular activity;
Should be willing to work in stressful conditions.
How to Apply
Interested and qualified applicants are requested to apply online through ethiojobs.net.
Duration of Assignment: Two months
Qualified women are highly encouraged to apply.
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