VSF Germany Project Manager – Warrap State Jobs in South Sudan
VSF Germany Project Manager – Warrap State Jobs in South Sudan
Job SummaryThe position is responsible for the execution of the FEDIS project with the ultimate achievement of the overall and specific objective of the action as stipulated in its logical framework and guided by the descriptive project theory; this supported by efficacious employment of project resources.
Responsibility
The incumbent shall be responsible to the Consortium Coordinator who is based in Juba with frequent field travel to the project location as well as other EU supported projects.
The incumbent shall be responsible for Agriculture, Livestock, Monitoring & Evaluation, and Market and Value Chain Project Officers. Under these are three Field Officers each and thereafter 20 Community Extension Workers each. The extension workers are independent of the structure and are remunerated on an incentive basis
Key Deliverables
Financial Management
Donor guidelines and conditions, alongside VSF Germany policies and procedures, are correctly translated and accurately applied in every instance of appropriation of the project resources.
At any given time, demonstrate knowledge of accurate budget expenditure and balances as a back-up to reference to financial reports from RON.
At any given time, demonstrate an accurate balance of budget line expenditures according to donor guidelines and valid accurate expenditure postings.
At any given time, petty cash records and actuals are accurate and reported accordingly.
Quarterly cash forecasts prepared and submitted are - (i) based on realistic quarterly activity work plans and costs estimates, (ii) accurate/correct (iii) timely -10 days before the beginning of the subject quarter.
Monthly cash request submitted is - (i) based on realistic monthly activity work plans and cost estimates (ii) accurate/correct (iii) timely -7 days before the beginning of the subject month;
Donor cash remittance conditions are met accurately and timely, and funds collected accordingly.
Project financial reports reviewed – (i) are accurate and correct; (ii) feedback comments submitted within 2 days of receipt of the report.
Ensure all financial transactions are initiated and processed through the existing financial management system.
Procurement Management
Donor procurement procedures are accurately translated and promoted within the project, and applied at all times;
VSF Germany procurement procedures are accurately translated and promoted within the project, and applied at all times;
Annual procurement plan for all project inputs and supplies is developed and submitted before the end of the 1st quarter of the year.
Operations Management
All regulatory/statutory compliance requirements are met effectively and timely;
Logistical efficiency is demonstrated – right item/service/personnel, right cost/price, right quantity, right need, right place, right time; right handling, right distribution, right reporting/inventory.
Demonstrated cost-benefit of all operation expenditure including personnel.
Reporting
Monthly project updates submitted – (a) accurate/correct (b) on or before the last day of the subject month;
Project quarterly reports - submitted – (a) accurate/correct (b) on or before the last day of the subject month;
Project annual reports - submitted – (i) accurate/correct (ii) one month after the end of
the subject year;
Project success stories - submitted – (i) accurate/correct (ii) on or before the last day of the subject month.
Project targets – at any time:
Account for all project inputs and activities;
Account for all beneficiaries and their entitlement;
Account for all project outputs.
Human Resource Development
Performance appraisal reports for all staff under your project submitted in time: i) End of probation ii) Semi-annual ii) Annual;
Effectively manage local staff, services, and works contracting procedures;
All regulatory/statutory compliance requirements are met effectively and timely.
Effectively manage short term- consultancy services procured under the project
Coordination and collaboration
Cluster 5W reports submitted – (i) accurate/correct (ii) before the 5th day of the subsequent month;
Relationship with Payam administrators, County administration, and County and State RRC is functional and supportive at all times;
Engagement with EU and EU appointed personnel is functional, efficient, and effective with tangible positive relationship and outputs;
Demonstrated outputs and synergy from coordination with other EU supported partners;
Sectoral meetings, fora, workshops are attended to and or managed accordingly.
Explore potential partnerships with other partners and donors e.g. UN FAO to create opportunities for complementary projects as sources of co-funding to the project,
Effective monitoring, coordination, and response to field staff safety, security, and welfare matters
Qualifications/competencies
Bachelor Degree in Agronomy/veterinary sciences/animal production or another other discipline with demonstrated experience in Project Management;
Master’s degree related to Rural Food security and livelihood enhancement as an added advantage;
Articulate in smallholder production in South Sudan;
Articulate in smallholder market and value chains in South Sudan;
Functional understanding of the Food Security & Livelihoods Cluster in South Sudan;
Functional understanding of the Food Security & Livelihoods indicators;
Conflict resolution competency;
Demonstrated EU standard English competency – spoken and written;
Proficiency in Management Finance;
Proficiency in the employment of project logic systems.
Experience
At least 5 years of practice in Suth Sudan;
Know-how of Governance systems and socio-economic and political dynamics in South Sudan;
At least 5 years of management-level practice in FEDIS type EU project.
How to Apply
Interested and qualified candidates should submit an application letter and CV plus 3 names of referees (one of them being their immediate supervisor) with their full contacts to: via email address to HR & Administration, VSF Germany, or via Email: juba@vsfg.org or recruitment@vsfg.org.
Applications can also be hand delivered to the VSF Germany, Juba offices on +211 929 233 454 or +211 923 478 424 (No. 74 Block AXIII, Hai Malakal Residential Area, Juba (EQUITY BANK, Hai Malakal Branch way next to National Commercial Bank).
Include the current and expected remuneration package in the cover letter. Indicate the job Title ‘Project Manager-FEDIS -Warrap” on the envelope or the Subject line. Only short-listed candidates will be contacted for interviews. Closing date for receiving applications is 15th January 2021, before 12:00 am midnight.
Note
This is an International position. Qualified female candidates are highly encouraged to apply.
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