VSF Germany Human Resource Manager Jobs in South Sudan

VSF Germany Human Resource Manager Jobs in South Sudan

Brief Overview of VSF Germany

VSF Germany is an International Non-Governmental Organization, providing humanitarian assistance and development aid to agro-pastoral and pastoralists and vulnerable communities in areas where livestock is of importance. In the Horn of Africa region, VSF Germany implements programs in South Sudan, Sudan, Kenya, Somalia, Ethiopia and Uganda.

VSF Germany programs focus on Food Livelihoods, and Nutrition Security, Natural Resources Management, Peacebuilding, Water and Sanitation, Protection and Response to Disasters and Emergencies; and One Health.

Each country program is managed through the country offices and country teams with coordination and facilitation from the Regional Office Nairobi (RON). The organization is a registered charity in Germany with its headquarters in Berlin.

Purpose of the Position

VSF Germany seeks to recruit a dynamic, self-driven and results oriented individual to join the team at the Country office in Juba, South Sudan. The successful candidate will be responsible for the overall management and implementation of VSF G’s Human Resources (HR) Policies, Procedures, and Guidelines management.

S/he will work with the Country Director and the HR and Administration office in Nairobi to ensure that organizational HR policies and procedures are adapted to the specific context of each category of staff and are that all staff are informed.

The HRM will conduct training on site for national HR staff and others and facilitate development and implementation of appropriate HR management responses including plans and Standard Operating Procedures that fits VSF Germanys policy and standards in the South Sudan Context.

S/he will provide expert HR advice to all levels of VSF Germany staff working in the Country Office. The HR Manager, is responsible for the selection and hiring of the national HR staff and leading the overall HR functions including work- force planning, recruitment, staff administration management, staff development, etc.

Key Tasks and Responsibilities

The Human Resource Manager shall be required to perform a wide range of generic tasks specific to the South Sudan Country Operations. A detailed specific Job Description will be elaborated, but generic tasks and responsibilities shall include:

HR Planning:

Develop a HR strategy for the Country Program which is in line with the organizational goals and objectives.

Develop and implement a staff planning, helping the new/existing departments to have the needed staff with the right competence on time, both national and international.

Devise and implement metrics as and when needed

Hiring and Recruitment:

Oversee full-cycle recruitment process and directly recruit senior-level positions; Employ traditional sourcing strategies, actively network and employ innovative, creative recruiting methods to hire the best talent

Facilitate and coordinate recruitment and selection process according to VSF Germany policies and procedures; set in place the recruitment team as appropriate.

Coordinate recruitments and orientations/transition of both new/ transferring staff.

Review and approve job position requests, job descriptions and make recommendations, ensuring accuracy and consistency

Coordinate vacancy posting in internal and external media as appropriate.

Coordinate interviews and provide interview outcome summary.

Review all job offers and contracts and ensure internal equity

HR Administration and Compliance:

In collaboration with the Country Director co-lead implementation for VSF Germany’s global HR Operating Policies and Procedures

Oversee HR-related administrative duties and ensure they are compliant with existing legal and government reporting requirements

Ensure VSF Germany is in compliance with all labor laws, and minimization of legal exposure.

Ensure the National Staff Handbooks are developed and in place; Review of policies and procedures, making recommendations

Ensure, File and update of all staff personnel and statutory documents and ensure that all staff information are properly kept, updated and

confidentially maintained

Monitor and coordinate staff contract management.

Lead exit management procedure to ensure seamless and positive transition for departing employee

Serve as a champion for VSF Germanys Code of Conduct; escalate arising code of conduct issues to the Regional Office for additional support and to ensure issue is resolved and appropriate follow-up is carried out

On an as needed basis liaise with local legal counsel on HR issues that requires legal interpretations

Represent VSF Germany in HR consortiums and INGOs cluster meetings

Compensation and Benefits Management:

In partnership with the Regional HR and Admin Department, define and review the Country’s salary structure and benefits plans and communicate proposed changes or updates

Facilitate administration of staff benefits and compensation as stipulated in the HR policies

Ensure the processing of the monthly HR payroll documentation on timely basis ensuring completeness and accurate documentation

Ensure that all exiting staff clearance forms are submitted before final dues are processed.

In collaboration with the finance team, ensure all staff are properly oriented and trained on the completion and submission of monthly Timesheets.

Performance Management

Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal-setting, utilize budgets to organize development activities and work one-on-one with managers and employees

Coordinate and ensure timely completion of the annual performance evaluation process.

Employee Relations and Discipline:
Lead all employee relations with professionalism; lead investigations to resolve issues/conflict in the workplace

Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements

Maintain an effective negotiation process and harmonious employee/employer relationship

Advise supervisors in determining appropriate disciplinary plans of action

Staff Welfare:

Develop supportive plans of action for staff care, ensuring a comprehensive approach to support the well-being of staff and foster a positive working environment. Recommendations in this plan should address actionable activities and advice to support the morale and the social, physical, and psychological well-being of staff.

Work to actively engage in building trust with staff at all levels and in all roles.

Develop, gather and distribute personal well-being educational reading and materials to all staff on a regular basis.

Essential Requirements

Master’s Degree in Human Resources or Bachelor’s Degree required

Postgraduate Diploma in Human Resource Management.

Should have a minimum of 6 years of experience in human resources Management.

Certification in Human Resource Management

Demonstrated ability to identify, recommend and implement best practice approaches that deliver rapid, consistent, high-quality HR management and service provision in a fast paced organization

Proven abilities to effectively work with local legal counsel and government departments to rapidly identify host country legal requirements, for expatriate and national staff, negotiate approvals and constructively resolve HR legal issues.

Good written and verbal communication skills. Capable of managing conflict and conflicting views.

Good organizational and time management skills.

Legal right to work in South Sudan will be an added advantage

How to Apply

For more information and job application details, see; VSF Germany Human Resource Manager Jobs in South Sudan


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