USAID Project Management Specialist Jobs in Kenya

USAID Project Management Specialist Jobs in Kenya

General Statement of Purpose of the Contract

USAID/Kenya and East Africa (KEA) invests in population and health programs at national and county levels that aim to improve the survival, well-being, and productivity of the Kenyan population by reducing the burden of major infectious diseases such as HIV/AIDS, malaria, and tuberculosis, and addressing the main causes of maternal and child illness and deaths.

This includes cross-cutting work to strengthen healthcare systems and build capacity, and to support the national government to formulate key policies and guidelines while assisting counties to better plan, manage and finance quality health services to meet local needs.

The Project Management Specialist (Local Partners Capacity Development) of the Health Population and Nutrition (HPN), USAID/KEA serves as a technical advisor to the HPN Director, Deputy Office Directors, COE Directors in the planning, delivery, and management of the targeted capacity building and/or organizational development initiatives under the HPN portfolio.

Statement of Duties to be Performed

Technical Leadership for the Implementation of Capacity Building Strategy - 40%

Ensures coordination, coherence, quality, and targeted delivery of the capacity development programs/initiatives for the health office in line with HPN’s Local Partners’ Capacity Development Strategy.

In close collaboration with OFM ensures that capacity building activities are implemented, and that local partners progressively and systematically follows through action plans developed as part of the delivered capacity building initiatives for increased systems maturity and ownership.

Leads the development of multi-year action plans on priority capacity gaps organized under the thematic areas of technical, operational, financial management and reporting, procurement, and subaward management and legal requirements.

Provides overall guidance and direction to the capacity strengthening of local partner organizations, and oversees the implementation of organizational development plans, ensuring requisite technical support is available to partners to support these efforts.

Provides expert technical assistance and support to local partner organizations in the following organizational development areas: governance; administration; human resources; financial management; organizational management; and project management.

Local Capacity Building Strategy Development - 30%

Serves as USAID’s technical expert on the organizational development of local partner organizations and provides senior/high level technical guidance to the Mission, the HPN, the host country government, notably the MOH, and to other development partners on issues pertaining to organizational development.

Develops a strategy for the local partners capacity building in close coordination with the Office of Financial Management, Office of Assistance and Acquisition and the technical teams within HPN.

Ensures the coordination between the office of financial management (OFM), health population and nutrition office, office of assistance and acquisition in the planning and conduct of the Non-U.S. Organization Pre-Award Survey, (NUPAS), to determine whether local implementing partners’ financial management and internal control systems are adequate enough to manage USAID awards.

Works with OFM to document identified organizational development and/or capacity building gaps ranging from technical, operational, and legal requirements, as well as requirements related to financial management and reporting, procurement, and subaward management.

Representation and Coordination (30%)

Serves as COR/AOR and/or Activity Manager for strategic partnership activities as assigned.

Analyzes program performance metrics on institutional systems’ capacity strengthening data and financial reports, including reports on activity burn rates and pipelines and expenditure accruals, reviewing reports from partners with particular attention to improved organizational capacity performance metrics.

Supports technical staff on their understanding of organizational development and/or local capacity strengthening programming, institutional capacity outcomes monitoring, action planning on key capacity gaps and continuous capacity strengthening initiatives.

Liaises with county health technical as well as political leadership on the planned capacity building initiatives, especially those that focus on risk compliance and mitigation as a way of strengthening results and financial accountability and transparency.

Supervisory Relationship

The Project Management Specialist (Local Partners Capacity Development) works under the supervision

of the Partnerships and Operations Manager. Assignments are made orally and in writing. Most assignments are self-generated and occur in the normal course of the work.

S/he exercises independence in most phases of the assignment. The supervisor provides the goals and objectives to be achieved, and the results expected. Completed work is accepted as technically correct, and the overall assignment is reviewed in terms of results achieved.

Minimum Qualifications Required for This Position

Any application that does not meet the minimum requirements stated below will not be evaluated.

Education:

A Bachelor’s degree in public administration, management, economics, development studies or other relevant social sciences is required.

Prior Work Experience:

A minimum of five (5) years of progressive experience in organizational development and/or capacity building and human resource development.

Experience in the development of various capacity development/strengthening modules, especially for local organizations and/or local government institutions is required.

Demonstrated ability to provide technical assistance in the delivery of capacity development/strengthening; planning and conducting organizational capacity assessment (OCA), and prioritization of capacity development areas for local organizations based on local context and available resources is required.

Language Proficiency:

Level IV (fluent) in English and Kiswahili proficiency, speaking and writing, is required.

Job Knowledge

The Specialist must have in-depth professional-level knowledge in one or more of the following areas: governance; administration; human resources; financial management; organizational management; and project management. Superior knowledge and understanding of organizational development and capacity strengthening of local organizations.

A thorough knowledge and understanding of host-country historic, economic, social cultural, and political characteristics and an understanding of the general level of development in the region is required.

The position requires a demonstrated track record and in-depth knowledge in providing human resource development and organizational development.

Must have an extensive understanding of the public and private health sectors, understand the complex inter-related nature of public health sector and relevant institutional structures required for sustainable implementation of development programs.

The incumbent must possess a familiarity with a wide range of tools in organizational capacity assessments, and different models for the delivery of institutional capacity strengthening especially in low-income countries.

This position requires a thorough knowledge of programming policies, regulations, procedures, and documentation; and the objectives, methodology, and status of projects assigned.

A strong knowledge of the objectives and operations of the USG, or the program activities of other international donor organizations.

Skills and abilities

Due to frequent interaction with external stakeholders in high stakes environments, the jobholder must be able to perceive, use, understand, manage, and handle emotions and communicate effectively to ensure positive working relationships are maintained.

The incumbent must possess strong skills in communication (verbal and written), advocacy and networking. S/he must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational plans and results.

The Project Management Specialist (Local Partners Capacity Development) must be able to prepare clear, substantive reports and briefing papers in English, in a timely manner, and must over time develop a thorough understanding of USG and host government policies and procedures.

The work requires flexibility, and an ability to react to changing systems with sound analyses, and the ability to work under pressure.

How to Apply

For more information and job application details, see; USAID Project Management Specialist Jobs in Kenya

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