USAID Project Management Specialist (BHA Humanitarian Advisor) Jobs in South Africa
USAID Project Management Specialist (BHA Humanitarian Advisor) Jobs in South Africa
Basic Function of Position:
Major Duties and Responsibilities:
Humanitarian Context Monitoring (40%)
● Participates in multi-agency, multi-sector assessments of humanitarian needs, and assists in the development of funding and programmatic recommendations for BHA and USAID Missions.
● Recommends to the BHA Regional Office the appropriate response for initiating or adjusting emergency and resilience assistance programming based on field findings on multi-sectoral emergency needs.
● Identifies and reviews technical reports and documents related to humanitarian assistance and resilience to remain current about general knowledge and advances in the fields of emergency assistance and risk reduction, and others’ findings related to his/her geographic zone of responsibility, in particular.
● Reports on all field monitoring trips and assessments. Provides information for additional reporting to the BHA Regional Director, USAID Mission Directors, and BHA Washington, as necessary.
● Builds local relationships, liaises and remains in close contact with representatives from the host governments, UN agencies, resident local and international NGOs and other local institutions.
Activity Management (40%)
● Devises an annual monitoring plan outlining the sites to be visited and timeline, and conducts regular field monitoring visits, in accordance with the monitoring plan, spending at least 50% of time in the field, often in austere conditions, collecting data on the implementation of BHA programs. Advises on any issues arising that need to be addressed, including immediate reporting of any actual or suspected diversions of USG resources, missed implementation targets, and non-compliance with USAID regulations. Makes recommendations for addressing and solving any problems that are discovered.
● Lead the design and performance management of a BHA’s humanitarian activities, as assigned. Serve as Activity Manager working in close coordination with the BHA Humanitarian Assistance Officer in USAID/Washington to provide strategic management and oversight of all activities in his/her portfolio and ensure
● Ensure that partners are in compliance with all relevant USAID regulations, policies, and procedures. Apply specific and in-depth knowledge of applicable USG laws, legislative directives, and regulations, particularly regarding the allowable use of BHA resources. Ensure humanitarian commodities are properly and effectively utilized as approved in program documents and that resources are distributed to the intended beneficiaries. Monitor resource utilization, pipelines, and dispatch and distribution status of activities.
● Participate in activity and project design as needed, including the preparation of Scopes of Work and Requests for Applications, and serve on Technical Evaluation Committees. Write key portions of the above documents.
Technical Leadership (20%)
● Serve as the humanitarian technical advisor on strategies, activities, and approaches to address humanitarian crises and/or disaster risk reduction initiatives. Guide strategic and technical decision making on best use of BHA emergency resources, with a focus on vulnerable populations.
● Prepare humanitarian technical and program documentation, such as briefing papers, fact sheets, letters, cables, and memos for information and action, staying abreast of host government and donor priorities in the field of disaster response.
● Provide strategic guidance on best practices and approaches for humanitarian assistance and disaster risk reduction in chronically vulnerable settings.
● Organize and host training workshops, providing technical, implementation, and training support to BHA, USAID staff, and implementing partners on best practices and innovations on disaster response programming.
● Complete BHA trainings and certifications as necessary to participate in Response Management Teams (RMT) and Disaster Assistance Response Teams (DART) as assigned
Position Elements
• Post Entry Training: The Specialist is expected to possess the necessary technical skills/ abilities required to perform the duties and responsibilities required of the position. Post
entry training will, therefore, be focused primarily on the Agency-specific established policies, procedures, and regulations. Courses include: Introduction to the Program Cycle, Contract/Agr eement Officer Representative (COR/AOR) and courses as required by USAID and BHA.
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