USAID Financial Management Assistant Jobs in Kampala Uganda
USAID Financial Management Assistant Jobs in Kampala Uganda
Basic function of the PositionThe incumbent has overall responsibility for the close-out of USAID/Uganda’s program-funded expired awards, reconciles implementing partners’ records to USAID’s accounting system records, and coordinates with Agreement/Contracting
Officer’s Representatives (AOR/CORs), Office of Acquisition and Assistance and USAID/Washington’s Office of the Chief
Financial Officer (CFO) to complete all close-out actions. He/she reviews Limited Scope Agreements (LSGA),
The financial management assistant reports to the Chief Accountant in the
Office of Financial Management (OFM).
Major Duties and Responsibilities
As OFM’s close-out manager, the incumbent overseas the close out procedures of all USAID/Uganda’s programfunded expired awards. He/she reconciles implementing partners’ records to USAID’s accounting system records,
proactively follows up with OFM staff, Agreement/Contracting Officer’s Representatives (AOR/CORs), and Office of Acquisition and Assistance to identify, implement and reevaluate the status of agreed upon close-out actions in order to facilitate the close-out process. In addition, the incumbent coordinates with the Letter of Credit team in
USAID/Washington’s Office of the Chief Financial Officer (CFO) to obtain Notification of Final Voucher forms, as
appropriate. 30%
As administrator of the MAPPR tool, performs continuous mapping of all program data in MAPPR to the Phoenix Accounting System; and leads the quarterly MAPPR validation exercise by preparing quarterly reconciliations between
MAPPR pipeline reports and Microsoft Excel pipeline reports.
Reviews Limited Scope Agreements (LSGA), Development Objective Agreements (DOAGs), Modified Acquisition and Assistance Request Documents (MAARDs), contract, grants, awards and other obligating documents for accuracy and
records accounting strip codes on them into the Phoenix accounting system.
Makes commitments and obligations of program funds, including but not limited to, the following: purchase orders (through the Ariba procurement system)
Performs end of the quarter and end of month procedures such as 1311 reviews, accruals, pipeline review, and reconciliation of old items on the USDO 1221 reports. Performs continuous review of program obligations and
commitments to ensure validity of un-liquidated balances and assuring adequate documentation as required by law.
Monitors and tracks the various obligations and expenditures funded against the various program funded Miscellaneous Obligations (MO). Updates the excel worksheets for the various MOs in order to keep the records current and to track obligations and disbursements for obligating documents closeouts.
Develop closeout procedures for end of quarter 1311 (de-obligation) Review exercises, ensuring obligations are valid, and de-obligate the un-needed un-liquidated balances for
OE and program funded obligation documents, e.g. purchase orders, TAs and contracts. 10%
Provides technical guidance and or training to host country, grantee and institutional contractors’ financial staff on USAID accounting and financial reporting requirements, and interprets USG fiscal regulations as necessary to ensure
adherence with USAID fiscal management policies and procedures of any new and revised procedures and practices which impact the Mission project accounting system. 15%
Qualifications and Requirements
Education
A university degree in accounting, finance, or business administration is required. A professional certification, (e.g. CPA or
ACCA) is desired but not required.
Prior Work Experience
A minimum of three years of progressively responsible experience in accounting, budgeting, financial analysis or auditing
is required.
Post Entry Training:
Familiarization training in USAID specific procedures, regulations, and methods will be provided. Orientation to working from
a donor-Agency perspective etc. will be provided. Formal training to maintain professional capability in the accounting field and other courses offered for professional USAID staff will be provided as appropriate and courses seminars conference and other activities in fields related to the function and needed to maintain and update professional qualifications, will be provided as they become available, subject to the availability of funds. CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in
the Foreign Service National Fellowship Program described in ADS 495maa.
Language Proficiency (List both English and host country language(s) proficiency requirements by level (II, III, IV) sp/rd/wr:
Level IV (fluent) English language proficiency, speaking and writing is required.
Job Knowledge
A thorough knowledge and understanding of professional accounting principles, theories, practices and a thorough
knowledge of laws, regulations, and procedures governing USAID financial management is required. Must understand
USAID’s organization and operational standards and be familiar with USAID project policies and processes.
The incumbent should have a knowledge and understanding of the different branches of the GOU in order to enhance effective communication and to develop consensus on financial management of programs/projects.
Skills and Abilities
The incumbent must be able to analyze accounting processes and identify practices and procedures that require correction or modification.
The incumbent must be able to efficiently formulate recommendations for maintaining
specialized segments of accounting systems.
The incumbent must have excellent verbal communication skills, tact and diplomacy in order to establish and develop sustainable working relations and a high level of trust with mid-level GOU officials when dealing with Value added Tax.
Excellent mathematical and writing skills are required in order to prepare regular and often ad hoc reports including data calls from USAID/Washington.
The ability to work effectively in a team
environment and to achieve consensus of fiscal policy and accounting practices is necessary.
The work requires extremely good understanding of excel and other computer skills in order to manage the accounting system.
Facility Access required.
Supervision Received
Works under the general supervision of the Chief Accountant and follows direction from the Financial Analysts on occasion.
Assignments are made orally and in writing.
Assignments occur in the normal course of the work, but the incumbent is required to determine those that must be coordinated with the supervisor.
The incumbent provides a review
of the assignment, the goals and objectives to be achieved and the results expected.
Minimum commitment required
Due to the significant training and onboarding required to fully perform in this position, the incumbent is expected to commit to at least two years.
How to Apply
For more information and job application details, see; USAID Financial Management Assistant Jobs in Kampala Uganda
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