US Pharmacopeial Convention Senior Finance Officer Consultant Jobs in Kenya
US Pharmacopeial Convention Senior Finance Officer Consultant Jobs in Kenya
Scope of WorkUSP Kenya is seeking for a Senior Finance Officer consultant who will be responsible for financial management, accounting, and operations in support of PQM+ program implementation in Kenya. The consultant will report to the Senior Finance and Operations Manager in Kenya and will work closely with USP headquarters in Rockville, Maryland.
They will oversee all project financial transactions which includes but is not limited to: accounts payable functions to include processing payroll, processing of invoices, expenditure monitoring and financial reporting, bank reconciliation and accounts analysis, preparation and processing of local tax returns and budget monitoring. The consultant will also provide operations and administrative support to PQM+ Kenya.
They will also be responsible for auditing financial information, compiling and submitting reports to Global Finance at headquarters.
As a key member of the PQM+ Kenya Operations team, the consultant will ensure timeliness and accuracy of financial transactions and use sound judgment in assuring all costs are reasonable and in compliance with USP, donor, and local government policies and regulations.
Key Responsibilities/TasksThe consultant has the following responsibilities:
Oversee all project financial transactions, including deposits, receipts and vouchers for payment disbursements.
Develop monthly cash projections of project financial needs for procurement, support of project activities, staff payroll, subcontract/vendor payments, operational expenses, staff travel, and on- hand cash requirements.
Analyze and prepare financial and administrative reports as required by Senior Finance and Operations Manager and headquarters.
Complete the month-end close process in close collaboration with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner.
Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records.
Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner.
Review and process payroll and employees’ expense/petty cash payments,update new hires and terminations in payroll system.
Manage timesheets of all office staff ensuring timely submission, approval, accuracy, and filing.
Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies.
Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
Track/monitor monthly expenditures against approved budget. Prepare monthly financial expense reports and cash and bank reconciliation statements. Serve as the focal point for project banking matters.
Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses.
Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities.
Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made
in timely manner.
Maintain all financial and accounting files and documents according to USP document management policies and procedures.
Assist in the preparation and coordination of the audit process.
Ensure that procurement activities are conducted in a timely and compliant manner and manage inventory and office supplies in line with relevant regulations with consultation with USP HQ Global Finance.
Perform logistics function including management of travel arrangements, meeting/workshop logistical arrangements, etc. to support effective and efficient project implementation.
Manage office inventory /assets and government property, as applicable in compliance with USAID rules and regulations.
Maintain a comprehensive and efficient filing system for good records keeping and document management.
Perform other related tasks as required.
Skills and competencies required
Bachelor’s degree in finance and/or accounting and local equivalent of chartered accountant certification
Five (5) or more years progressive professional accounting and/or financial management experience, preferably in the non-profit and/or development sector
Demonstrated working experience on a USAID or other international donor-funded project in Kenya.
Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes.
Additional Desired Preferences
Demonstrated experience with MS Excel, word PowerPoint, and accounting software, experience with QuickBooks preferred but not required.
Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize, and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure.
Hard working and attention to detail is essential.
Excellent organizational, communication, and interpersonal skills.
Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty, and competence.
Proven ability to work in a team.
Fluency in national language and proficiency in written and oral English
Period of Performance
One year with possibility of extension based on the availability of funds
How to Apply
If you are interested in this consulting work, please provide us with the following:
A cover letter demonstrating how you meet the criteria described above
Your daily consultancy fees in Kenya Shillings(KES)inclusive of all applicable taxes
Your availability
A copy of your Curriculum Vitae, showing previous similar and relevant work
Names and contact details for three professional references.
Applications should be submitted via email to GPH_Procurement@USP.org. When submitting your application, write, “Senior Finance Officer Consultant” in the email subject line.
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