U.S Embassy Malawi Administrative Management Assistant Jobs in Malawi
U.S Embassy Malawi Administrative Management Assistant Jobs in Malawi
DutiesThe incumbent has a proficient knowledge of computers and software (Microsoft Office, Excel Word, Outlook and PowerPoint).
S/he has knowledge of the unit or section routine procedures to receive and refer phone calls and visitors to staff members.
S/he has a proficient understanding of grammar, spelling and punctuation, as well as required formatting used.
S/he has the ability to use judgment to analyze information and take appropriate action and prioritization.
The incumbent troubleshoots and resolves basic hardware problems, arranges for the installation of software.
S/he provides basic software support, such as archiving and use of office software. Maintains office equipment; i.e., telephones, personal computers, photocopiers, scanners, and fax machines.
The incumbent works under the general supervision of the supervisor, who sets the overall objectives of the work and from time-to-time, gives specific assignments with a brief explanation of the assignment’s purpose.
The incumbent personally sets the deadlines for most of the work to be done.
The incumbent performs the duties of the job independently, referring only the most complex problems to the supervisor.
The work is reviewed to ensure that the overall objectives of the position are met.
Qualifications and Evaluations
Experience:
Two years of progressively responsible secretarial/clerical experience is required.
Job Knowledge:
Must have knowledge of personal computers and office equipment. Must have knowledge of common office management practices and procedures.
The incumbent must have knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct such errors in correspondence, reports, and cables.
Education Requirements:
Completion of two years of college education with courses in typing, office skills, and word processing .
Language:
Level III (Good working Knowledge) speaking, reading and writing English.
Skills and Abilities
PC-based software (MS Office Suite – Word, Excel, Outlook and PowerPoint);
Ability to organize routine data and maintain established procedures; and
Ability to gather information, use judgment to analyze information, and to take appropriate actions for phone calls, work prioritization, etc.
How to Apply
For more information and job application details, see; U.S Embassy Malawi Administrative Management Assistant Jobs in Malawi
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