U.S. Embassy Kampala GSO Administrative Clerk Jobs in Uganda

Function

Position is responsible for performing office management; administrative and clerical duties for the General Services Office and to provide customer support to its clients.

Major Duties and Responsibilities

Drafts and types letters, memos, cables, diplomatic notes and staff notices for the General Services Officer in accordance with
well-defined instructions and precedents.

Reviews all documents prior to submission to the supervisor to ensure that they are
grammatically correct, free of spelling or typographical errors and adhere to standard format. Receives reviews and screens all
incoming telephone communications transferring calls to the appropriate person and/or taking messages and following up on
calls to ensure action needed.

Receives reviews and controls all incoming and outgoing written unclassified correspondence.

Maintains, organizes and updates administrative files in the GSO Share drive folder.

Maintains, organizes and updates files, documents and information on the embassy Sharepoint site.

Attends staff meetings to record pertinent information as note taker and updates agendas. Retains a photocopy of action
documents marking due dates.

Tracks and follows up to ensure response is made by the due date.

Keeps an up-to-date spreadsheet of GSO staff’s annual leave, training records and emergency contact information.

Controls a cupboard stock of office supplies. Submits procurement requests for GSO related requirements.

Maintains a time and attendance log for Housing, Customs and Shipping and Procurement staff including submitting and filing
time and attendance (T&A) reports.

Assists FM Secretary and Management Receptionist.

Provides logistical support for visiting high level delegations.

Provides customer support as the primary liaison between clients and GSO. Receives requests for information and support
and takes lead in providing the appropriate action.
10%

Note

This position description in no way states or implies that these are the only duties to be performed by incumbent.

Incumbent will be required to perform

other duties as assigned by the agency

Qualifications

Education

Two years of post-secondary studies in Secretarial studies, Administration, Management from a university or technical
institute is required.

Prior Work Experience

Two years of progressively responsible office management experience is required.

Post Entry Training

Training for Integrated Logistics Management System (ILMS); eServices; Time and Attendance program; Sharepoint;

Real Property Administrator program (RPA); Outlook calendar. Familiarization with sections 14 & 15 of the Foreign

Affairs Manual and the mission organization.

Language Proficiency

List both English and host country language(s) proficiency requirements by level (I, II, III)

Level 4 English speaking and writing ability is required. Level 3 speaking knowledge of Luganda or Runyakitara is required.

Job Knowledge

Must have knowledge of general office management and administrative procedures .

Must have a working knowledge and understanding of General Services operations, Outlook calendar. Familiarization with sections 14 & 15 of the

Foreign Affairs Manual, Real Property Application (RPA) program, and the mission organization. Knowledge of local
and U.S. Government offices (MFA, Uganda Revenue Authority, Registry of vehicles, municipal water and electricity
departments) and processes to complete assigned duties is required.

Skills and Abilities

Ability to exercise sound judgment, apply pertinent regulations, and follow through on a wide variety of assigned work
projects is required.

How to Apply

For more information and job application details, see; U.S. Embassy Kampala GSO Administrative Clerk Jobs in Uganda

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