US Embassy Jobs in Kenya - Human Resources Assistants Jobs
US Embassy Jobs in Kenya - Human Resources Assistants Jobs
RecruiterU.S. Embassy
AA/EE:
Not Applicable
Contract
Permanent
Location:
Nairobi
Available:
Immediately
Category:
Administrative / Clerical
Offer: FP-7 FSN-7
The Human Resources Office has an opening for the position of Human Resources Assistant. The position will be available immediately.
Minimum Requirements
Qualifications and Evaluations
Education: Two years of college study in emphasis with Human Resources, Business Administration, and Business Management is required.
Experience
Three years in Human Resources and office/Administrative work experience is required.
Evaluations:
Language:
Level IV (Fluent, Reading/speaking /writing) English is required. (This may be tested.)
Level IV (Good working knowledge, Reading/Speaking/Writing) Kiswahili is required.
Skills and Abilities:
Must have ability to apply the highest analytical skills and judgment to determine the best solution from the range of possible alternatives encountered on the job.
Proficiency in Microsoft office suite (Outlook, Word, Excel, and PowerPoint) is required.
Must have good organizational and planning skills.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Job Specification
Basic Function of Position
Under the supervision of senior Human Resources Assistant, advises and assist in the administration of all issues related to U.S. Citizen/U.S. Direct Hire and Family Member Appointment.
Provides support and services to over 390 American employees, Members of Household, and TDYers.
Major Duties and Responsibilities
EFM Hiring Coordinator (30% of time)
Incumbent analyzes a wide range of complex Department rules and regulations pertaining EFM hiring.
Resolves problems/situations that relate to appointments, terminations/regulations, pay adjustments, conversions from different employment status.
Serves as main point of contact for guidance, advice and standard operating procedures for all matters related to family member employment.
Organizes and delivers a series of presentations on various family member employment topics.
The incumbent announces vacancies in a timely manner, organizes materials and sets appointments and interviews for the Post Employment Committee.
The incumbent represents the Human Resources office at all interviews. Responsible for meeting a series of mid to long term objectives.
Important:
Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.
A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
Additional Selection Criteria:
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
Current employees serving a probationary period are not eligible to apply.
Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
Applicants must be available for an interview and for proficiency testing as required by the selecting official.
How to Apply:
Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.
Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in:
Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation.
The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint
procedure is not available to individuals who believe they have been denied Equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
Definition
Appointment eligible family member (AEFM):An individual who meets all of the following criteria is considered to be an AEFM for employment purposes:
Is a U.S. citizen;
Is the spouse or domestic partner (as defined in 3 FAM 1610) of a sponsoring employee (as defined in this section);
Is listed on one of the following:
Travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan (AIT), or
Eligible family member (EFM):
An individual who meets all of the following criteria is considered to be an EFM for employment purposes (country of citizenship is not a factor):
Is the spouse or domestic partner (as defined in 3 FAM 1610) of a sponsoring employee (as defined in this section); or child of a sponsoring employee under 21 and unmarried, or (regardless of age) unmarried and incapable of self-support; or a parent (including step-parent or legally adoptive parent) or sibling who has been declared as 51% or more dependent on the sponsoring employee;
Is listed on one of the following:
The travel orders of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan; or An approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office
Approved Form OF-126, Foreign Service Residence and Dependency Report (or other agency equivalent), of a sponsoring employee who is assigned (not TDY) to a U.S. mission abroad under Chief of Mission authority, or at an office of the American Institute in Taiwan, and is residing at the sponsoring employee's post of assignment abroad.
The following categories of employees are also considered to be USEFMs for employment purposes if they meet the definition above:
Foreign Service Generalists or Specialists on approved LWOP ;
Civil Service employees with re-employment rights to their agency/bureau; or
Foreign Service or Civil Service annuitants.
Members of Household (Mohs)
Definition of Member of Household (MOH): An individual who accompanies or joins a sponsoring employee, i.e., a direct hire employee under Chief of Mission authority, either Foreign Service, Civil Service, or uniformed service member, who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan.
Is a parent, grandparent, grandchild, unmarried partner, adult child, foreign born child in the process of being adopted, father, mother, brother, sister, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister; who falls outside the Department’s current definition of Eligible Family Member 14 FAM 511.3. A MOH may or may not be a U.S. citizen. MOHs are by definition cohabitants.
Therefore, if the MOH is not a U.S. citizen, employees who declare MOHs to the COM must ensure compliance with the provisions of 12 FAM 275 Reporting Cohabitation with and/or Intent to Marry a Foreign National.
Closing date for this position is 20th February 2019.
For more information and job application details, see; US Embassy Jobs in Kenya - Human Resources Assistants Jobs
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