U.S Embassy in Tanzania Work Control Clerk Jobs in Tanzania
U.S Embassy in Tanzania Work Control Clerk Jobs in Tanzania
DutiesTrack Maintenance and RepairReceives maintenance and repair requests from personnel at all levels of the Embassy via the computerized maintenance management system CMMS program for all Government owned (GO) and long/short-termed leased (LTL/STL) properties and distributes them to the appropriate shop for action.
Coordinates with the Engineers and the Senior Facility Manager to prioritize requests.
Processes the auto generated preventive maintenance requests and delivers them to the Engineers for action.
Contacts STL property landlords when repair/service requests require the landlord to take action.
Coordinates between the tenant and the landlord for access to the property.
Tracks the status of all scheduled, unscheduled and preventive maintenance work orders from date of issuance to work close out.
Will generate weekly/monthly reports, including printouts that include statistics on approved, outstanding, and completed work orders, labour hours and materials used for the Senior Facility Manager and Engineers review so section performance can be evaluated.
Administrative Responsibilities
Assists the Senior Facility Manager and the Engineers with creating and developing the yearly 7901.C and 7901.3 budgets.
Is sub-cashier for the Facility Management Office. Is responsible and accountable for upwards of US $5000 every month. Maintains accurate records and reports, coordinates cash replenishments with the Financial Management office.
Process small project contractor and Building Maintenance Expense (BME) vendor invoices and prepares the same for the Senior Facility Manager’s signature prior to delivering the same to the Financial Management office for payment.
Performs administrative duties as assigned by the Senior Facility Manager
such as drafting memos, typing correspondence and maintaining all files, records and reports in the absence of the Administrative Assistant.
Tasks may include acting as a basic translator at meetings with contractor/vendors, or written translation of local technical information into English for the Senior Facility Manager.
Escorts section visitors from the compound access control (CAC) point to the Facility Management office for meetings with section personnel.
Is alternate timekeeper for the Facility Management Section.
Note:
This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.
Qualifications and Evaluations
Experience:
A minimum of two (2) years of office administrative/ clerical experience in a customer-service office is required
Education Requirements:
Completion of secondary school (Form IV) is required.
Evaluations:
Language:
Good working knowledge) 9Written/Speaking/Reading) in English is required. Good working knowledge) 9Written/Speaking/Reading) in Kiswahili is required. (this may be tested)
How to Apply
For more information and job application details, see; U.S Embassy in Tanzania Work Control Clerk Jobs in Tanzania
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