US Embassy Estates Manager EO Jobs in South Africa

US Embassy Estates Manager EO Jobs in South Africa



Roles and responsibilities

  • Ensure housing is provided on arrival, prepared to a good standard and fully equipped, and in line with the FCDO local housing policy; disseminate the policy to staff before they arrive and respond

  • Manage leases of HMG properties and renewing at appropriate times.

  • Proactive and reactive maintenance and building works (and associated contract management)

  • Support on Health and Safety issues (including building standards, work station assessments and fire wardens); ensure security company has up-to-date names of residents of properties and their contact numbers; ensure Residents have emergency numbers for security company and medical facilities, as well as key Corporate Service personnel; organise regular testing of water supplies to residences and the office

  • Reviewing state of furniture and housing packs and providing reconditions on replacement

  • Oversight of Service Request System (Service Portal) for the Estates team on the work requests

  • Prompting and reviewing instant feedback from customers of the estates/maintenance service

  • Provision of evidence for KPIs in the first week of the month

  • Act as a Post Housing Committee secretary

  • Act as H&S Compliance Officer and oversee H&S issues in the office.

  • Organise required H&S training and present Post wide H&S briefings.

  • Oversight of the Estates Technical Works Group.

  • Advice on supplier selection, service level agreements and management.

  • Approval of requisitions
    within approved limits

  • Use of GPC for procurement under £3,000 in value, and of the local debit card

    Qualifications, Skills and Experience

  • Strong organizational and management skills

  • Experience in and time management to ensure services are delivered to UK quality standards

  • Excellent customer service, interpersonal and communication skills. Willingness to listen and respond to complaints, and resolve concerns from customers

  • Solution focused with a “can do” positive attitude

  • Good IT skills, including using word and excel and other software programmes

  • Strong staff management skills and able to effectively prioritise, with a proven ability to work under pressure with limited supervision

  • Skilled at working within a team-oriented, collaborative environment. Able to work effectively and supportively with colleagues, both individually and in teams

  • Keen attention to detail

    How to Apply

    For more information and job application details, see; US Embassy Estates Manager EO Jobs in South Africa

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