U.S. Embassy and Consulate in South Africa Office Management Assistant Jobs in South Africa

U.S. Embassy and Consulate in South Africa Office Management Assistant Jobs in South Africa

Announcement Number: PRETORIA-2022-094

Hiring Agency: Embassy Pretoria

Position Title: Office Management Assistant

Open Period: 09/23/2022 - 10/07/2022
Format MM/DD/YYYY

Vacancy Time Zone: GMT+2

Series/Grade: FP - 0105 7

Salary: USD $38,894

Work Schedule: Full-time

Promotion Potential: FP-7

Duty Location(s): 1 Vacancy in Pretoria, SF

Telework Eligible: No

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington, D.C.

U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required: Secret/Confidential Clearance

Appointment Type: Term appt, NTE 4 yrs
Appointment Type Details: Definite not to Exceed (4 YEARS)

Summary

The work schedule for this position is: Full Time (40hours per week)

Start Date

Candidate must be able to begin working within a reasonable period of time (12 weeks) of receipt of agency authorization and/or clearances/ certifications or their candidacy may end.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required

Duties

Under the supervision of the Deputy Management Counselor (D/MC), the incumbent provides general administrative/secretarial support to both the Management Counselor (MC) and Deputy Management Counselor.

The incumbent has primary responsibility for records management in the Management (MGT) Office.

In addition to the administrative support and records management responsibilities, the incumbent may be required to back up the Executive Office administrative staff in accordance with Mission policy.

The position has no supervisory responsibilities.

Experience

Two years of administrative office experience is required.

Education Requirements

Mandatory: High school diploma (or equivalent) plus two (2) years post secondary schooling is required.

Evaluations

Language

Mandatory: English level (fluency) - peaking/ Reading/ Writing

Equal Employment Opportunity (EEO)

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications

All applicants under consideration will be required to pass medical and security certifications.

Agency Benefits

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in South Africa may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Hiring Preference Selection Process

Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.

Therefore, it is essential that these applicants accurately describe their status on the application.

Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order

AEFM / USEFM who is a preference-eligible U.S. Veteran*

AEFM / USEFM

FS on LWOP and CS with reemployment rights **

Important

Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.

A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.

The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.

Acceptable documentation must be submitted in order for the preference to be given.

This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply

All candidates must be able to obtain and hold a secret clearance.

Required Documents

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement.

Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants

Copy of Sponsor's Orders/Assignment Notification (or equivalent)

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in South Africa!

For more information and job application details, see: U.S. Embassy and Consulate in South Africa Office Management Assistant Jobs in South Africa

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