URC Director of Finance and Administration - Proposal Jobs in Ethiopia
URC Director of Finance and Administration - Proposal Jobs in Ethiopia
University Research Co., LLC (URC): Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality.
We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.
Activity Overview:
The anticipated USAID Empowering Communities – Community Engagement project will reduce mortality and morbidity by strengthening the knowledge, skills, ability, and confidence of individuals, households, and communities to make informed decisions and take action to manage their own health and nutrition; nurturing platforms for communities to effectively identify problems and solutions that impact their health; and improving accountability and how the health system engages with citizens and to offer quality health services.
Empowering Communities – Community Engagement will be under the Empowered Communities for Better Health Project whose ultimate goal is to contribute to the reduction of maternal and child deaths and the burden of infectious disease.
Roles and Responsibilities:
URC is currently seeking a qualified Director of Finance and Administration to oversee the overall financial management, administration, and operations with an emphasis on local organization financial systems strengthening. Specific responsibilities include, but are not limited to, the following:
Leadership and Management
Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the project;
Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development;
Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
Provide guidance to and overall supervision of the project finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
Travel to field offices to provide technical assistance and oversight;
Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation; and
Ensure that project offices are effectively managed and that project staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.
Financial
Oversee the timely review, approval and submission of all internal financial
reporting requirements, including monthly field reports, E-draws etc.;
Review the finance policies and procedures to ensure efficiency and effectiveness;
Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements;
Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the project are met for smooth implementation of project activities;
Provide the project management team with monthly financial reports including overall project budget status (budget tracker), work plan budgets’ status and ensuring potential issues are identified and addressed;
Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
Perform final financial reviews of budgets prior to approval and submission;
Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices; and
Work with project management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.
Sub-award Management Oversight
Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-awards;
Monitor the effective oversight and support to recipients of sub-awards by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
Monitor the timely submission of accurate financial and activity reporting by sub-award recipients; and
Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.
Operations Systems Quality Oversight
Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews;
Review performance of operations functions to identify strengths and weaknesses; support project management team and implementing partners to replicate the former and address the latter;
Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted; and
Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
Required Experience & Qualifications
MBA or Master’s degree in management or finance;
At least 10 years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with USG funding including in-depth knowledge of USAID financial management rules and regulations experience;
Diverse background in operations, with strong understanding of finance, administration, supply chain, human resources, information communication technology (ICT), and project management processes;
Significant experience in financial monitoring, budget systems, and internal controls;
Experience managing and monitoring sub-awards, including international and local partners;
Excellent oral and written communication skills;
Fluency in French & English required;
Demonstrated strong analytical, interpersonal and multi-tasking skills;
Excellent leadership skills and demonstrated ability to manage and work effectively in team situations;
Proven ability to prepare budgets, contract/ sub-contracts and donor financial reports;
Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues;
Ability to travel regularly to program locations;
Excellent computer skills particularly Microsoft Office applications, accounting software such as QuickBooks and internet skills;
Experience in DRC and/or the West Africa/ Central Africa region is desirable.
How to Apply
For more information and job application details, see; URC Director of Finance and Administration - Proposal Jobs in Ethiopia
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