UNOPS Senior Project Assistant Jobs in South Sudan

UNOPS Senior Project Assistant Jobs in South Sudan

Background Information - Job-specific

Department of Peace Keeping Operations (DPKO) United Nation Mission in South Sudan (UNMISS) has partnered with UNOPS to provide camp support services in 10 locations in South Sudan.

The purpose of this position is to assist the Project Manager in Bor to manage such camps and facilities in this country, to maintain them in good, usable and hygienic condition – meeting the required workplace regulations and health and safety standards – to support the performance of end users’ personnel and operations, whilst providing an appropriate quality of life.

Functional Responsibilities

Assist in preparation of periodic accounting records by recording receipts and disbursements (ledgers, cashbooks, vouchers, etc) and reconciling data for recurring or special reports.

When authorized, make disbursements from Petty Cash and/or Operational Advance Accounts; maintain records of these disbursements and balances accounts as required.

Assist in maintain financial records for project or other office accounts for which responsibility is assigned. Records receipts and payments, assures accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.

Assist in calculation and payment of salaries, allowances and travel claims.

Organize movements of project staff and goods to the project sites; prepare of Travel Authorizations,

Movement of Personnel and Cargo Movement Request.

Assist project staff on renewal of visa, travel permits and police registration.

Assist in managing the project allocated vehicles and other assets with timely repair and maintenance, maximizing operational efficiencies to the project implementation.

Whenever required, raise requisitions in oneUNOPS for the project support procurement and purchasing requirements for the Project Manager’s approval.

Assist in maintenance of Property, Plant and Equipment register and operational data bases.

Organize stationeries and other consumables for the project team day to day operations.

Assist in scanning, copying of documents and maintaining proper filing system and document archives.

Perform other duties to support the project team as required.

Impact of Results

The Senior Project Assistant directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates.
This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Core competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards.

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Treats all people fairly without favoritism.

Functional competencies:

Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural hazards and humanitarian crisis).

Ability to manage, organize, plan and implement work assignments

Cope effectively with competing demands and work under pressure of frequent and non-negotiable deadlines.

Education/Experience/Language requirements

Education

A Secondary School Education is required

First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable but not required

In the absence of a degree, administrative certification or diploma is an asset

Certification:

PRINCE2® Foundation/Practitioner an asset

Experience

Minimum five

(5) years of relevant experience in general administrative or operations’ support services in national or international public or corporate organizations

Experience working in financial reporting, operational transactions and will be an added advantage

Experience in UN system organizations is desirable

2 years skills in administration support is required

Language

Fluency in written and oral English language is required

Fluency in one or more additional official UNOPS languages is an advantage.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Considerations

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

This is a local post and it is only open to South Sudanese Nationals or persons with valid residence permits
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options.

This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.


For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS
The position is based in a none family duty station.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

For more information and to apply see;

UNOPS Senior Project Assistant Jobs in South Sudan