UNOPS Project Support Associate Jobs in Uganda

UNOPS Project Support Associate Jobs in Uganda

Job categories

Project Management

Vacancy

codeVA/2018/B5323/16879

Department/office

AFR, KEOH, Kenya

Duty station

Contract type

Local ICA Support

Contract level

LICA-6

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

The ‘Sawlog Production Grant Scheme’ (SPGS) is a Ugandan government project supporting establishment of the commercial forestry industry in Uganda through provision of retrospective subsidized grants to private sector farmers.

This initiative is as an incentive for long term investment in commercial forestry for rural incomes and mitigating climate change.

The SPGS aims at increasing the incomes of the rural population through commercial tree planting by medium and large-scale private sector actors and the local communities themselves, while at the same time helping to mitigate climate change effects through intensive afforestation.

The Food and Agriculture Organization of the United Nations (FAO) has obtained funding from the European Commission (EC) to support the implementation of this programme.

The Project Support Associate is to work closely with and support the Project Manager.

He/she will be responsible for providing support in budget planning, preparation, allocation and monitoring to ensure the availability and effective/optimum utilization of Project Funds.

He/she will be responsible to ensure on time payments.

Work will be in accordance to UNOPS Kenya Operational Hub financial resources and to the project plans and approved allocations, and in compliance with UNOPS Financial Rules and Regulations.

Functional Responsibilities

Support implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results;

Full compliance with UNOPS rules and regulations of programme/project management, financial processes, financial records and reports and audit follow up, human resources management, procurement processes; implementation of the effective internal control framework;

Elaboration of the content of internal Standard Operating Procedures in Programme/Project Management, in consultation with the direct supervisor and office management.

Ensures efficient and effective portfolio planning, administration and management, focusing on achievement of the following results:

Support of all aspects of project implementation and service delivery in full compliance with UNOPS rules and regulations; monitoring of progress for all projects/service agreements under his/her responsibility, anticipating operational and budgetary issues and taking pre-emptive action;

Interaction with colleagues, clients and partners and undertaking of missions, as may be required, to guide operational issues and UNOPS service provision;

Resolution of operational and process issues, referring complex issues to supervisor with clear recommendations for courses of action;

Representation of UNOPS at project meetings (e.g. Steering Committee Meetings);

Support in the provision of operational, budgetary and financial guidance to project personnel;

Assisting in preparation of project budgets and revisions and other related documents;

Initiation of procurement of goods or services by requesting quotations or proposals, examining cost estimates, evaluating cost effectiveness and compliance with provisions contained in the UNOPS Procurement Manual and related guidelines. Active follow-up from procurement award to contract issuance and management;

Provide support in the preparation of contracts for services, memoranda of agreement, inter-agency agreement and grant agreements;

Ensures effective financial reporting and control, provide monthly financial reports to the Project Manager, alerting if any variation with the projections. Preparation of financial reports for clients;

Support in verification of accuracy of request/transactions and completeness of documentation as pertains to the Project;

Ensures efficient budgetary and monitoring control, focusing on achievement of the following results;

Extraction of required financial information from UNOPS project agreements and set up of necessary accounts in line with existing UNOPS financial policies and procedures;

Information-gathering for budget preparation;

Preparation and processing of project budget revisions;

Maintenance of budget databases by verifying and entering approved budgets;

Review and adjustment of project expenditures/obligations against approved budgets.

Budgets in conformity with UNOPS Financial Rules and Regulations & procedures of the funding source;

Monitoring of expenditures, regularly informing supervisor and clients of budget status and any need to reallocate resources to meet objectives;

Managing Performance of periodical petty cash counts. Maintenance and control of petty cash fund and preparation of report for replenishment;

Maintenance of a payment schedule status system and filing of all financial documents;

Periodic review of outstanding obligations/payments and ensure review and required action is taken by relevant staff;

Planning, organization and implementation of training, conference and study tour logistics
Assist in the preparation of briefing materials as required for mission travel and/or discussion on project activities;

Any other duties as assigned by the Project Manager.

Knowledge building and knowledge sharing, focusing on achievement of the following results:

Maintenance of accurate data and information to facilitate monitoring and evaluation of project and service activities, and to institutionalize and disseminate knowledge;

Coaching and/or mentoring of colleagues on portfolio management and service administration and encouraging feedback to lead to process improvement and standardization;

Publication and sharing of information and knowledge with colleagues, clients and partners;
Participation in the trainings for the programme, operations and projects staff on programme/project management;

Sound contributions to knowledge networks and communities of practice.

Education

Secondary education is required.

Technical/Professional Diploma in the relevant field is an advantage;

A Bachelor or Master’s degree University degree preferably in international affairs, business administration, social sciences, economics, mathematics, engineering, development studies or another field relevant to international development assistance will be an asset.

Experience

6 years of relevant working experience is required;

Experience in Project Management support or project management related experience, is required;

Experience with an international organization and or knowledge of UN rules and procedures in budget management, contracting, purchasing and recruitment of project personnel is highly desirable;

Skills in budget/financial reporting and client management are essential.

Languages

Fluent working knowledge of English is required

Integrity and inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness.

Role model for diversity and inclusion.

Leading self and others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Additional Considerations

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement

Contract level; LICA 6

Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

How to Apply

Interested and qualified candidates should apply online by 20th December, 2018

For more information and job application details, see; UNOPS Project Support Associate Jobs in Uganda

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