UNOPS Project Management Jobs in Kenya

UNOPS Project Management Jobs in Kenya

Job categories:Project Management
Vacancy code:VA/2019/B5323/18496
Level:ICS-10
Department/office:AFR, KEMC, Kenya
Duty station:Nairobi, Kenya
Contract type:International ICA
Contract level:IICA-2
Duration:Open-ended contract, subject to organizational requirements, availability of funds and satisfactory performance)
Application period:29-Aug-2019 to 13-Sep-2019

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Specifically, the functional responsibilities of the Project Manager will include:

Take overall responsibility for the successful delivery of the project’s outputs to agreed levels of quality within the agreed timeline and budget;

Coordinate and contribute to an initial technology assessment of the project environment, including gap analysis and recommendations for the approach to the implementation phase;

Conduct proactive, ongoing assessments of the changing business environment to ensure continuing alignment of the project plan with stakeholder expectations;

Analyse existing software and hardware infrastructure in order to inform strategic direction of project implementation;

Advise on standards and technologies for maximum levels of information security;

Prepare a detailed project plan including all stages of analysis, initiation, implementation and handover;

Conduct performance reviews and other monitoring and evaluation activities for contracted suppliers;

Track and record lessons learned during project implementation and proactively share with stakeholders and others within UNOPS;

Contribute to UNOPS’ Communities of Practice for Project Management;

Supervise project team members including performance management and the creation and maintenance of a highly positive working environment;

Foster sensitivity of issues related to gender and take a proactive approach to Gender Mainstreaming where possible within the project initiation and implementation.

Stakeholder Management:

Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products

Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

Develop and maintain project plans

Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.

Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary

Manage and review product quality and ensure products are accepted

Monitor and evaluate performance of service providers

Identify and report potential business opportunities for UNOPS to supervisor

Identify and report threats to UNOPS internal business case to supervisor

Procedures:

Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

Prepare the following reports:

Highlight Reports

End Stage Reports

Operational Closure Checklist

End Project Report

Handover Report

Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.

Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing

officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

Participate in the relevant Communities of Practice

Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.

Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Complete lessons learned as per reporting format

Incorporate lessons learned from others as per planning format

Personnel Management:

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Ensure that performance reviews are conducted

Perform the Team Manager role, unless appointed to another person(s)

Perform Project Support role, unless appointed to another person or corporate/programme function

Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

Understand and respect UNOPS sustainability principles

Look for ways to embed UNOPS sustainability principles in day to day project management

Seek opportunities to champion gender equality at work place

Champion and communicate project’s sustainability aspects with key stakeholders

Understand and Respect National ownership and capacity

Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

Seek opportunities to recruit qualified local staff

Look for ways to build capacity of local counterparts

Partnerships and Coordination Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system

Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organizations or other relevant partners)

Accountability for results and the use of resources

The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue with a supervisor

Excellence

Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Monitoring and Progress Controls

Ensure that the project(s) produce(s) the required products within the specified tolerance of time, cost, quality, scope, risk and benefits;

The Project Manager is also responsible for the project producing a result capable of achieving the benefits defined in the Business Case(s);

Contribute to the overall business targets and needs.

Education

Master’s degree (or equivalent) preferably in Computer Science or Information Systems. A relevant Bachelor’s degree in related studies, combined with an additional 2 years’ experience may be accepted in lieu of a Master’s degree.

Prince2 Certification is an asset.

Experience

At least 5 years’ experience in management of projects with an ICT focus is required specially in these fields of Business Process Mapping, IS Project Management, Budget Management and reporting;

Experience working with or within international organizations is an asset.

Languages

Excellent command of written and spoken English. Knowledge of another UN language is an asset.

Additional Considerations

Please note that the closing date is midnight Copenhagen time

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

This position is based in a family duty station

Application deadline 13th September 2019

For more information and job applications details, see; UNOPS Project Management Jobs in Kenya