UNOPS Project Management and Infrastructure Specialist Jobs in Kenya

UNOPS Project Management and Infrastructure Specialist Jobs in Kenya

Purpose and Scope of Assignment:

The Project Management Office (PMO) - Infrastructure Specialist, is part of the broader KEMC PMO. The role of the PMO is to provide projects with the structures, tools and techniques needed to ensure proper implementation that it has the right programmes and projects in place, that operational and change priorities are balanced, the governance and decision making is facilitated and it has the resources and capability to deliver them consistently well.

Functional Responsibilities

Strategic planning and portfolio support

Provide programmatic management and administrative support to the Head of Programme and PMO regarding infrastructure activities, policies, standards, and procedures.

Contribute to strategic oversight, advice and direction on infrastructure project management in line with service and project agreements.

Support planning, development, implementation and amendment of project budgets and resourcing, to ensure synergies and optimisation across the MCO portfolio.

Develop and establish resource monitoring and planning tools and systems for use by the PMO.
Identify potential programme-level risks and issues and advise on mitigating measures.

Lead the production of needs assessments, due diligence assessments and feasibility studies, including the supervision of consultants when necessary. Review assessments and reports with recommendations for follow up actions.

Support the review of requests for new construction and rehabilitation works and advise the Partnerships Development Office when required.

Delivery support: Set-up and closure

Oversee and support the start up of new infrastructure projects. In the absence of a PM, lead the startup of infrastructure projects including the recruitment of the project team and preliminary activities.

Contribute to the development of high-level programme and project plans, including the collation of lower-level plans into programme and project-level milestones.

Facilitate and ensure that all KEMC Infrastructure Projects have a valid (and agreed) DNP Monitoring plan. In the absence of a PM, coordinate the implementation of DNP monitoring plans and review relevant documents as part of project closure requirements.

Delivery Support: Infrastructure project and portfolio performance

The PMO Infrastructure Specialist is responsible for overseeing the performance of infrastructure projects in the KEMC Programme, ensuring projects are delivered on time, to quality and within budget

Provide routine monitoring of infrastructure projects’ progress and performance through dashboards

Review, assure and provide strategic advice on reports prepared by infrastructure Project Managers in accordance with reporting schedules and KEMC Guidance.

Identify potential risks and issues specific to infrastructure project delivery and escalate to the Head of Programme with recommended mitigating measures.

Coordinate and oversee the implementation of requests or initiatives relevant to project management from the Regional Office, IPAS, and HQ Teams, as necessary.

Take part in surge initiatives for Infrastructure Project Managers and technical team members as required

Delivery support: HSSE and safeguards

Undertake periodic monitoring of the implementation of ESMPs, including missions (as appropriate) and ensure regular reporting is mainstreamed into project progress reports. Take an active role in monitoring the implementation of HSSE plans including requirements and guidelines at project sites.

Take part in periodic HSSE inspections, induction training, incident reporting and investigation as per guidelines

Support the Head of Programme to coordinate timely HSSE monthly reporting and handling of HSSE incidents as per guidelines

Identify gaps, areas to improve and make recommendations to the Head of Programme on appropriate corrective actions

Support the Head of Programme in periodic risk assessments related to HSSE, recommend preventative measures, and the application of good practises

Contribute in the achievement of the goal zero of incidents (injury, disease and fatal).

Delivery support: Stakeholder engagement

Contribute to development of stakeholder identification and facilitate the formulation of engagement strategies related to infrastructure projects

Contribute to the formulation

of programme and project communications plans; and engage with the KEMC communications team to support infrastructure project level communication activities.

Facilitate internal engagement and communication with IPMG and related business units ensuring effective timing and interdependency.

Best practice support: Quality Assurance and Management

On behalf of the PMO, provide quality assurance through periodic monitoring and site inspections to verify the implementation of quality management approaches:

Appraise and facilitate compliance with UNOPS defined standards and international best practice for infrastructure project management including QHSSE.

Coordinate quality reviews of programme and infrastructure project documents and deliverables, including design review submissions through the platform

Provide quality control for management products (project documents, reports, etc.).

Represent the Head of Programme in supporting key stakeholders to continuously identify and improve operational processes relevant to infrastructure projects implementation.

Identify issues or non-conformity, and recommend necessary actions to enforce where unsafe acts or processes that seem dangerous or unhealthy are detected

Provide advice to PMs in the application of Contracts for Works Guidance Material

Develop tools to track compliance of infrastructure products with relevant policies, guidelines and tools, and undertake assurance over their practises for all Infrastructure projects

Escalate issues and risks related to infrastructure compliance to the Project Executive as they arise

Best practice support: Knowledge management and innovation

Act as a focal point for the KEMC Infrastructure maturity enhancement initiatives.

Facilitate training on UNOPS QHSSE policies, tools and instruments including Construction Supervision Guidance,

Ensure routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of project staff.

Education/Experience/Language requirements

Education:

A Master's degree in Architecture, Urban Planning, Civil Engineering, Mechanical Engineering or other related technical discipline with a Master in either a related engineering based discipline is required;

A combination of a Bachelor's degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.

Work Experience:

A minimum of at least 5 years of experience in the field of Infrastructure Project Management is required;

Within these 5 years, at least 2 years experience with the design, procurement stages of the infrastructure life cycle is required;

Experience working in middle income countries and developing countries, and with multicultural teams is an asset;

Experience delivering training/ capacity building workshops in infrastructure related topics is a distinct advantage;

Experience managing/overseeing a programme of multiple projects simultaneously is an advantage;

Experience working with Government Ministries, Departments and Agencies (MDAs) on Donor funded projects is an asset;

Knowledge of the UN system and familiarity with UNOPS procedures is a distinct advantage;

Experience in works contract management preferably FIDIC contracting is desired.

Good knowledge of internationally recognized building codes and standards is desired;

Experience implementing infrastructure projects in post-conflict, post-disaster environments will be an advantage;

Experience managing projects with multiple sites and complex logistical dimensions in remote locations is an asset;

Languages:

Fluency in English is required;

Intermediate level or above in Portuguese is a distinct advantage

Certification:

PRINCE2 Foundation or Practitioner Certification or related certification (MSP/PMP or others) is an advantage.

How to Apply

For more information and job application details, see; UNOPS Project Management and Infrastructure Specialist Jobs in Kenya

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