UNOPS Procurement Senior Officer Jobs in South Sudan
UNOPS Procurement Senior Officer Jobs in South Sudan
Background Information - Job-specific UNOPS will be leading the implementation of a three-year World bank funded multi million USD Project “Enhancing Community Resilience and Local Governance (ECRP)' in South Sudan starting in August 2020 with the Objective is to improve access to basic services and strengthen community institutions in South Sudan.
The ECRP is a follow on Project to the Local Governance and Service Delivery Project (LGSDP) that was implemented in South Sudan from 2014 and involved the transfer of block grants from the national government directly to county government with the Objective of helping develop an annual intergovernmental fiscal transfer system for local development.
The ECRP Project will be implemented by UNOPS and the International Organisation for Migration, with UNOPS being the primary grant recipient and responsible authority for the establishment and implementation of the Project Management Unit (PMU) whose primary tasks will include: project management, stakeholder and communication management, fiduciary and procurement management, results management and risk management. UNOPS will be the grant recipient and will be directly accountable to the World Bank in all aspects related project delivery (Project Management - Social and Environmental Safeguards, Fiduciary Oversight and Procurement Planning, Infrastructure Quality and Standards; Project Implementation – of community infrastructure as per agreed scope; as well as directly liaising with the Government of South Sudan).
The ECRP comprises the following four components:-
Component 1: Community Infrastructure and Services-this will involve the implementation of sub-projects selected through an open menu approach where communities will be allowed to choose freely, in a participatory manner, based on their needs.
Component 2: Local Institution Strengthening which is split into two parts: community institution strengthening and county government strengthening.
Component 3: Project Management and Learning.
Component 4: Contingency emergency response.
The ECRP will be implemented throughout the country’s 10 states and associated counties. The community infrastructure sub-projects are divided by area and implemented by IOM and UNOPS separately. While the two UN-agencies will implement their respective projects, a harmonized approach will be managed and governed by UNOPS through the Infrastructure Compliance Guidelines and the Project Implementation Manual. The sectors include water supply and sanitation; rural roads; primary health facilities; primary schools; small scale irrigation schemes and community markets. UNOPS will be responsible for quality assurance of all sub-projects during the planning, design and construction stages, through a monitoring plan.
Functional Responsibilities
The Procurement Senior Officer reports directly to the Procurement Manager who provides direction and general supervision.
The incumbent will also have a functional matrix reporting line with the Project Manager.
The incumbent will ensure close collaboration and engagement with the Project Management Unit, the other Project team under ECRP, and SSCO Procurement Unit.
He/she will manage the contracting and procurement processes for the Project.
She/he will be responsible to ensure timely and quality contract & procurement management, knowledge and application of UNOPS relevant tools, systems, and processes.
The Procurement Senior Officer is responsible to achieve results in the area/s of responsibility.
The incumbent is expected to allocate her/his time to procurement and contract management activities on the basis of 70% and 30% respectively.
Summary of key results:
Grant/Contract management
Ensure full compliance of procurement /contracting activities within UN/UNOPS rules, regulations, policies and strategies.
Prepare Statement of Works (SoW), Terms of Reference (TOR), Contracts, Grant Agreements and other documents required for project implementation in cooperation with UNOPS legal specialists as needed.
Management of procurement contracts and implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Frequently convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes.
Strengthen the operational risk management
and internal control processes of the project especially in areas related to grant/contract management.
Timely preparation of grant awards requests, drafting of grant agreements and amendments thereof, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations.
Monitoring budgets in grant proposals and verification of their consistency with prevailing market rates.
Provision of assistance in discussing/negotiation fee/cost as required.
Verification of reporting requirements and ensuring adherence to those requirements.
Liaising closely with the Project and M&E teams on any delays, risks or other difficulties in grant management.
Review of payment requests and supervise processing payments based on the agreed payment schedules.
Coordination of the process of the operational closure of projects.
Contributing to the coordination and follow up on the contracting aspects of partners.
Procurement Management
Manage and guide procurement processes for the acquisition of goods, services and the construction of works, focusing on achievement of the following results in compliance with the official procurement policies, rules, regulations and procedures.
Application of appropriate procurement modalities and instruments (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing knowledge of procurement policies and instruments.
Management of Procurement contracts and contractors through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
Implementation of internal control system.
Elaboration of comments regarding project audit reports as needed.
Capacity assessment and Capacity building
Review and update of the financial and operational capacity assessment approach of and, incorporate best practices and assessment tools.
Conduct financial and operational capacity assessments of the IP as necessary, and follow-up actions are managed and identified in the assessment reports.
IP capacity development and training in financial and organizational management are organized.
Day-to-day help and guidance to the IPs is provided and coordinated with the Program Unit to ensure IP understanding of, and compliance with, these standards.
IPs receive required assistance in developing or strengthening their internal guidelines and policies to guide their project financial management and organizational activities and to ensure accountability.
Knowledge management and innovation
Institutionalize and share best practices and lessons for corporate development planning and knowledge building.
Lead the planning, implementation and organization of strategic capacity building of personnel, clients and stakeholders especially in the field of grant management.
Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.
Client Coordination
Closely coordinate and work with the government counterpart in all matters related to Grants and Contracts.
Education
University Degree (bachelor’s degree / first level) with a combination of 4 additional years of relevant professional experience in Procurement, Project Management, Business Administration, International Relations, Supply Chain Management, Political Science, Development Studies, or other relevant discipline is required.
Advanced University Degree (Masters) with an additional 2 years of relevant professional experience in Procurement, Project Management, Business Administration, International Relations, Supply Chain Management, Political Science, Development Studies, or other relevant discipline is an added advantage.
Certification
PRINCE2® Foundation is an added advantage
CIPS 3 or above is an added advantage
Experience
Four years (or more based on academic credentials as described above) of experience in Procurement Management is required.
Experience working in UN development contexts is an advantage.
Knowledge of UNOPS Procurement Rules and Regulations is an asset.
Experience working on Community Infrastructure/construction/engineering projects is an asset.
Experience in post- conflict or conflict situations is desirable.
Previous experience working in South Sudan is an added advantage.
Skill in procurement contracting is required (2 years).
Languages
Fluency in written and oral English is required
UN language proficiency certificate in English would be an advantage
How to Apply
For more information and job application details, see; UNOPS Procurement Senior Officer Jobs in South Sudan
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