UNOPS Procurement Officer Jobs in South Sudan
UNOPS Procurement Officer Jobs in South Sudan
Background Information - Job-specific The Mine Action Office in South Sudan is based in Juba and it supports the United Nations Mission in South Sudan (UNMISS) as well as the national demining authorities in coordinating Mine Action activities in South Sudan.
The program has been coordinating and providing quality assurance (QA) of all humanitarian mine action activities throughout South Sudan since 2004. UNMAS South Sudan’s’ current operations focus on hazardous area surveys, landmine and ERW clearance and destruction, route verification and clearance, emergency mitigation measures for improperly stored small arms and ammunition (SAA) (as required), Explosive Ordnance Risk Education for UN personnel, humanitarian partners and vulnerable groups, entry point control using Explosive Detection Dogs (EDD) and data management.
Functional Responsibilities
Under the guidance and direct supervision of the Procurement Specialist with overall guidance of the Support Services officer, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.
He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement.
Maintaining the highest degree of personal and professional ethics, the Procurement Analyst maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.
He/she will be responsible for the following elements:
Summary of Key Functions
Implementation of operational procurement strategies.
Management of procurement processes.
Implementation of sourcing strategy and e-procurement tools.
Facilitation of knowledge building and knowledge sharing.
Team Management.
Key aspects of operational procurement strategies focusing on achievement of the following results:
Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:
Timely and dully prepared elements of procurement plans and monitoring of their implementation Guidelines followed on embedding sustainability along the procurement process.
Organization
of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Preparation of submissions to the Contract and Property Committees (CPCs).
Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
Drafting of Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.
Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
Development and management of the rosters of suppliers.
Utilization of sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.
Team Management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
Knowledge building and Knowledge sharing
Organize, facilitate and/or deliver training and learning initiatives for personnel on HR and admin related topics.
Contribute to procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Impact of Results
The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programs.
Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management.
This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.
Education/Experience/Language Requirements
Education:
An Advanced University Degree (Master’s or equivalent) OR
A First level University Degree (Bachelor’s or equivalent) combined with two (2) years’ experience is required.
Experience:
Relevant experience is defined as experience in Procurement or Supply Chain Management.
Experience in working with a range of stakeholders in developing countries is desired.
Language:
Fluency in English (reading, speaking & writing) is required.
How to Apply
For more information and job application details, see; UNOPS Procurement Officer Jobs in South Sudan
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