UNOPS Finance Manager Jobs in Kenya
UNOPS Finance Manager Jobs in Kenya
Under the overall guidance of the Head of Support Services, the Finance Manager is responsible for efficient financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, transparent utilization of financial resources and management of Multi Country Office.
He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Manager promotes a client-oriented approach consistent with UNOPS rules and regulations.
The Finance Manager supervises and leads support personnel of the Finance Unit and works in close collaboration with the Programme, Operations, and project teams in the Multi Country Office, UNOPS HQ staff and Government officials ensuring successful delivery of financial services.
The functions/duties/key results of this job description are generic and not all duties are carried out by all Finance Specialists.
Team ManagementEnsure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
Elaboration of proposals for planning of financial resources of the Multi Country Office, continuous analysis and monitoring of the financial situation and presentation of forecasts for development and management projects; provision of high-quality professional advice to the Multi Country Office management
Proper planning, expenditure tracking and audit of financial resources, in accordance with UNOPS financial rules and regulations.
Organization and oversight of Kenya Multi Country Office cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNOPS staff at HQ on the results of the investigation when satisfactory answers are not obtained.
Identification of problems in financial and administrative areas, suggesting alternative solutions to resolve issues in compliance with broader UNOPS policies, rules and procedures.
Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
Full compliance of financial activities, financial recording/reporting system and audit follow up with UNOPS rules, regulations, policies and strategies; implementation of effective internal control, proper design and functioning of the financial resources management system.
Elaboration/establishment of internal standard operating procedures and control of the workflows in the Finance Unit.
Elaboration and implementation of cost-saving and reduction strategies (including introduction and development of e-banking).
Up-to-date on policy developments on UNOPS financial management issues.
Ensures timely budget preparation and effective monitoring and control, focusing on achievement of the following results:
Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances
Coordination with the Portfolio Specialist to ensure compliance with UNOPS financial rules and regulations, financial policies and procedures and that project budgets and revisions are prepared in accordance with established procedures and budgetary guidelines of the funding agency; ensure that project budget rephasings are processed accurately and in a timely manner.
Identification of administrative budgetary requirements; provision of guidance on guidelines for budget preparation, the format to be used in reflecting budget proposals and the procedures for submission to facilitate consolidation at the global level.
Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities.
Monitoring and advising the Kenya Multi Country Office Director on the financial status of projects and programmes (including pending
and approved budgets; contributions confirmed but not yet available for expenditure; contributions available for expenditure and contributions already expended).
Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds when necessary.
Timely financial reports for submission to the funding agency in accordance with UNOPS rules, and in line with the established procedures.
Review and appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures
Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures
Ensures proper Multi Country Office cash management and treasury functions, focusing on achievement of the following results:
Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.
Daily review of zero-balance account bank statements in oneUNOPS to monitor imprest level; identification and recording of contributions.
Establishment of efficient local banking arrangements and compliance with local financial and banking regulations
Building of project capacity to effect payments using UNOPS ERP system (oneUNOPS) or Imprest Accounts.
Monitoring of the delivery and income of the portfolio; planning and adjustment of expenditures for the administrative budget
Discussion and communication with the Portfolio Specialist the savings or potential concerns that may require further review.
Analysis of trends and forecasting of income from projects and other sources.
Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
Organization and conduct of training for the operations/ projects staff on Finance.
Synthesis of lessons learned and best practices in Finance.
Sound contributions to knowledge networks and communities of practice.
Provide technical guidance and on the job training to ensure work standards are achieved, both in terms of quantity/quality of input/output processed
Education
Master’s Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field is required;
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. Certifications related to Chartered Accountancy (e.g. CA, CPA and ACCA) is desirable.
Work Experience
Minimum of five (5) years of professional-level experience in accounting and/or finance in a reputable organization, public or private is required.
A minimum of 2 years' experience in the international context (working in an international organization, working as an international personnel, etc) is required.
A minimum of 2 years' experience supervising a team of at least three (3) people is required.
Experience in World Bank/African Development Bank(AfDB) financial reporting and knowledge of EU financial requirements is an asset.
A minimum of 2 years' experience in managing a team or teams in multiple locations is required.
Experience in the field of accounting/finance in the UN common system is an added advantage.
Knowledge of UNOPS financial rules and regulations is desired.
Working knowledge of ERP and financial management, using electronic systems, environment are desired.
Experience with Google Suite application is desired.
Certifications
Prince 2 Foundation or similar is an added advantage.
Project Management Professional certification is an added advantage.
How to Apply
For more information and job application details, see; UNOPS Finance Manager Jobs in Kenya
Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
