UNON Jobs in Kenya - Property Control and Inventory Assistant Vacancies - 110646
UNON Jobs in Kenya - Property Control and Inventory Assistant Vacancies - 110646
Posting Title:Property Control and Inventory Assistant, G5
Job Code Title:
Property Control and Inventory Assistant
Department/office:
United Nations Office at Nairobi
Duty Station:
Nairobi
Job Opening Number:
19-property and Asset Management-unon-110646-r-nairobi (X)
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General.
UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).
This position is located in the Property Management Unit in the Central Support Section, United Nations Office In Nairobi.
The incumbent will report to the Chief Property Management Unit CPMU or his/her designate. Within delegated authority, the incumbent will:
Responsibilities
Update information about inbound movement of goods to the UNON, based on information provided by vendors and freight providers.
Receive deliveries from vendors or freight forwarders, verifying the quantity and general condition of deliveries.
Review all documentation received with incoming delivery.
Process all incoming shipments/deliveries through Umoja (the UN Enterprise Resource Planning Tool - SAP) and prepare Receiving and Inspection reports in Umoja.
Conduct with the assistance of the relevant requsitioner, a detailed physical inspection of the items delivered.
Maintain records of all incoming shipments in electronic and hard copy format.
Coordinate and prepares ad-hoc, periodic and annual physical count activities for Inventories and Warehouse managed inventories.
Review physical count results and takes the necessary actions to address count discrepancies.
Assist in setting the necessary Inventory/warehouse planning levels for safety stock and replenishment points.
Provide information regarding stock levels, usage rates, economic order quantity, re-order point and other stock-level advice.
Identify issues and assists in implementing solutions to problematic areas.
Monitor the Umoja (UN ERP tool), ensuring anomalies are identified and addressed immediately;
Provide training and advise on procedures and inventory-related matters.
Assist in preparation of accurate and auditable statistical reports for management and draft correspondence, as required;
Perform other duties as required.
Competencies
Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
Is willing to learn from others;
Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Supplementary courses or additional training in purchasing and supplies is desirable.
Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters (OAHs).
Work Experience
A minimum of five (5) years relevant experience in Property Management or related area is required.
Working knowledge and experience in Enterprise Resource Planning (ERP) systems is highly desirable.
Working experience in an international organization is an advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required.
Knowledge of another official United Nations language is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
How to Apply
Interested candidates should send their resume by27th March 2019
For more information and job application details, see; UNON Jobs in Kenya - Property Control and Inventory Assistant Vacancies - 110646
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