Universities Fund Principal Legal Officer Jobs in Kenya
Universities Fund Principal Legal Officer Jobs in Kenya
Academic Qualifications Have a Bachelor of Law (LL.B) degree or equivalent qualification from a recognized institution;
Masters of Law (LL.B) degree or equivalent qualification from a recognized institution is an added advantage;
Post graduate diploma from Kenya School of Law or its equivalent;
Professional Qualifications / Membership to professional bodies
Admission as an Advocate of the High Court of Kenya;
Valid Practicing Certificate;
A member in good standing of the Law Society of Kenya (LSK);
Certified Secretary;
A member in good standing of the Institute of Certified Secretaries (ICS);
Relevant management programme lasting not less than two (2) weeks from a recognized institution;
Previous relevant work experience required
At least Eight (8) years relevant work experience Public Service or Private Sector, three (3) of which must be in a management position.
Functional Skills:
Good communication skills
Proposal development skills
Proficiency in computer applications
Behavioral Competencies/ Attributes:
Proactive
Transformative
Active listening
Trustworthiness
Emotional Intelligence
Interpersonal
Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010
Responsibilities:
An officer at this level will answer to the Corporation Secretary and Deputy Director Legal Services and will be responsible for facilitating secretarial services to the Board and in offering legal opinions and legal advice to the Director/CEO, legal services and effective management of the Legal division.
Contractual Responsibilities
Formulating policies, standards and guidelines on and contracts for systematic discharge of contractual obligations;
Drawing, vetting, reviewing and enforcing contracts, MoUs, and Service Level Agreements for clarity of obligations of the parties;
Monitoring and executing contractual obligation for compliance and protection of institutional reputation;
Managing the legal and contracts management module within the ICT System for integrated, faster and efficient delivery of service;
Board Secretarial Service (Governance)
Formulating and reviewing Board policies, standards and guidelines for efficient governance
Formulating and reviewing Board charter, committees’ terms of reference and other tools of the Board (Code of conduct and ethics, work plans, capacity development plans)
Monitoring implementation of the governance audit recommendations;
Managing administrative and logistical issues in Corporate Secretarial services
Preparing quarterly reports to the Board for consideration and decision making;
Supervising preparation of Board Papers to attain the required quality;
Ensuring that Board Papers are released to Board Members within the stipulated timelines;
Litigation and Prosecution
Executing litigation, prosecution and ADR strategies and processes for efficient services;
Implementing policies, rules and regulations;
Preparing reports on litigation status of civil and criminal prosecutions for planning and decision making’
Managing investigations on legal issues for collection of evidence for decision informed making;
Operational Responsibilities / Tasks
Contractual Obligation Responsibilities
Executing contract management processes and procedures (drafting, amending/reviewing, vetting and enforcing all contracts, MoUs and Service Level agreements).
Carrying out contractual negotiations to achieve amicable understanding and seamless execution;
Preparing reports on the status of contract processes and procedures to inform respective departments on the status of implementation;
Monitoring contract performance to ascertain conformity and compliance with parties’ obligations;
Liaising with external lawyers on matters relating to contracts for proactive service delivery;
Liaising with departments for technical details on the contract to ensure that the departmental input is provided for;
Executing staff loans legal processes (advising on conveyancing processes in liaison with financial institutions);
Board Secretarial Service (Governance)
Liaising with relevant bodies dealing with governance issues to create harmony in execution of governance guidelines and processes;
Sensitizing liaison persons in departments on governance audit implementation requirements
Monitoring implementation of governance and legal audits findings and recommendations;
Implementation of Board policies for seamless Board functioning;
Preparing and coordinating release of meeting notices and agenda for sufficient notice giving;
Supervising preparation and dispatch of Board papers for pre-
reading for informed decision making;
Ensuring that the conflict-of-interest register is fully updated.
Managing the e-board system for paperless and efficient functioning of the Board;
Litigation and Prosecution
Preparing and perusing court pleadings and identifying issues for determination;
Preparing, reviewing and analyzing summons, charge sheets, plaints, defenses, to ascertain legality and defects;
Drafting affidavits and instructions relating to litigation, prosecution and ADR to support and strengthen cases;
Maintaining current communication with parties in each case for information;
Representing the institution in courts, tribunals and quasi-judicial bodies for business know how approach and cost containment;
Initiating out of court settlement discussions for amicable resolution of dispute;
Maintaining court cases register for tracking status of each case for decision making;
Enforcing litigation, prosecution and ADR processes for efficient dispute resolutions;
Preparing witness statements to support prosecution and defense of cases;
Adhering to performance management requirements for productivity;
Initiating proposals for enactment/review of relevant legal and regulatory frameworks for alignment to the mandate, vision and mission of the Institution;
Holding pre- hearing conferences with witnesses in readiness for court and quasi-judicial hearing;
Drafting briefing material and maintaining contact with external providers of legal;
Checking, confirming and availing the court cause list for confirmation of listing
Ensuring that witnesses and exhibits are available when required for proving the case.
Financial Responsibility:
Developing departmental budgets.
Monitoring implementation of the budget;
Responsibility for physical assets around the area of work
Responsible for maintenance of assets assigned to the department
Problem Solving:
The job holder will be required to solve the following type of problems:
Complex and open ended
Legal and policy problems in the Universities Fund and its external operations;
Problems are broad and complex, involving more than one area of the Government. Solutions will often be arrived at through the stakeholder involvement, involve significant legal risk and require Board approval.
Problems are strategic, affecting more than one area of the Government. Consultations will be required.
Solutions will involve significant strategic and legal risk, and be decided by the Board.
Communication
The job holder will need to understand the following information to discharge his/her mandate:
Detailed verbal instructions or requests from universities, students, the Ministry of Education on matters of university education financing;
In depth legal reports, proposals or briefs affecting the universities, the Ministry of Education and the Auditor General’s Office.
Decision Making/ Job Influence:
Makes strategic decisions on:
Legal matters that have impact internally and externally;
Amendment of governing legal and other relevant frameworks;
Contractual obligations on review of terms and termination and termination of contracts;
Terms of engagement of external lawyers;
Termination/withdrawal of cases from Court.
Invoking ADR mechanism for dispute resolution;
Provides governance and legal advisory to the Board and Management;
Makes operational decisions on court cases and ADR management
Planning and assigning work to direct reports;
Working Conditions:
Works in an office environment;
Travels out of the workstation across the country to attend court on litigation and ADR engagements, negotiations with strategic partners on guiding partnership legal instruments (Service contracts and MoUs);
Occasional international assignments;
Works under exposure to hostile parties in contentious legal matters;
How to Apply
For more information and job application details, see; Universities Fund Principal Legal Officer Jobs in Kenya
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