Universities Fund Human Resource Officer Jobs in Kenya

Universities Fund Human Resource Officer Jobs in Kenya

Job Purpose

Human Resource Officers are responsible for the management of the Human Resources function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

Carrying out leave administration.

Facilitating filing of statutory returns (NHIF, NSSF and PAYE) in adherence to statutory regulations and provisions of existing legislations;

Maintaining Liaisons with relevant government institutions such as NSSF, NHIF and KRA in resolution of any payroll related concerns touching on staff statutory deductions to such institutions

Updating and maintaining job descriptions for all positions to ensure alignment of roles with skills

Assisting in Drafting and verification of routine correspondences;

Assisting in Processing payroll;

Assisting in Collating and analyzing training applications;

Assisting in Processing employee recruitment, promotion and exit documents;

Assisting in processing of leave applications, sick sheets and sick offs;

Updating payroll records by capturing changes in computation of statutory deductions, allowances, insurance coverage, job title and department/division transfers, and any other changes that may occur within the month to ensure payroll accuracy;

Preparing and processing monthly payroll to ensure timely payment of salaries and other staff benefits including Staff Medical details, National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) records;

Maintaining complement control;

Updating human resource database; and

Analyzing data on work environment and employees’ satisfaction surveys.

Job Dimensions:

Financial Responsibility

Facilitating the formulation of employee relations annual budgets and work plans to ensure adequate funding of the employee relations programs

Responsibility for Physical Assets

Responsible for employee records more than 300 staff

Responsible for divisional physical assets such as printers, shredders, furniture, keys.

Problem Solving

The job holder will be required to solve the following type of problems:

Complex and open-ended problems in the Finance Department.

Problems are broad and complex, influenced by finance policy and regulations.

Solutions will often be arrived at through consultation of the National Treasury and the Ministry of Education.

Strategic issues affecting the financial viability of the department.

Problems are highly complex, requiring significant research and creative thinking. Consultations will be required

Communication

The job holder will need to understand the following information to discharge his/her
mandate:

Detailed verbal instructions

or written requests from various departments on the implementation of the budget;

Writing Universities Fund internal policy documents on finance;

Financial reports of in-depth technical reports, proposals or project briefs affecting the Universities Fund.

Complex commissioned reports, proposals or project briefs affecting the financial viability of the Fund.

Decision Making / Job Influence

Complex and open-ended problems in human resource management in the Fund. Problems are broad and complex, involving more than one different departments.

Solutions will often be arrived through employee involvement, applying human resource best practices and require Board approval.

Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.

Working Conditions

Works predominantly in the office environment with occasional travels locally.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Bachelor’s degree in Human Resource Management/Development, Social science or equivalent qualification from a recognized institution;

Proficiency in computer applications;

Fulfilled the requirements of Chapter Six of the constitution

Professional Qualifications / Membership to Professional Bodies

Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);

Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)

A Member of Institute of Human Resource Management in good standing.

Previous relevant work experience required.

At least two (2) years relevant work experience in the Public Service or Private Sector;

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

Ability to interpret of Labour laws

Basic Accounting Skills

Conflict Management and problem solving

Change Management Skills

Mentoring & Coaching Skills

Reporting and report writing skills

Analytical skill

Behavioral /Competency Skills

Proactive and Transformative

Active listening

Trustworthiness

Emotional Intelligence

Great Interpersonal skills

Team player

Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

How to Apply

For more information and job application details, see; Universities Fund Human Resource Officer Jobs in Kenya

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