United Winners Sacco Records Management Officer Jobs in Kenya




United Winners Sacco Records Management Officer Jobs in Kenya; The Records Officer is responsible for ensuring proper management, safekeeping, and organization of records and documentation within the SACCO.

Job Description for the Position of Records Officer

o Maintain and update accurate records of member accounts, including deposits,
withdrawals, loans, savings, and other financial transactions.

o Ensure all records related to member transactions are filed accurately and promptly,
both electronically and in physical format where applicable.

o Manage and organize loan application forms, agreements, disbursements, repayments,
and other related documents.

o Ensure that loan records are up-to-date, secure, and easily retrievable for auditing and
member inquiries.

o Organize both physical and electronic records in a standardized filing system that
ensures easy access and security.

o Regularly review and update records to ensure proper filing and archiving, removing
outdated or irrelevant documents per the SACCO’s record retention policy.

o Implement and manage a system for archiving records in accordance with legal
requirements and the SACCO’s document retention policy.

o Ensure that records are securely archived and disposed of following retention guidelines
and in compliance with data protection laws.

o Ensure efficient retrieval of records for staff, members, auditors, and regulatory
authorities when requested.

o Track records and monitor the return of borrowed documents or files within a specified
period.

o Ensure SACCO’s records management system complies with all relevant laws, such as
the SACCO Act, data protection laws, and financial regulations.

o Stay informed about updates in laws and regulations that impact record-keeping and
implement necessary changes to ensure continued compliance.

o Maintain the confidentiality of sensitive member information, including financial
records, loan details, and personal data.

o Implement security protocols to protect both physical and electronic records from
unauthorized access, loss, or theft.

o Provide accurate and complete records for internal and external audits as requested.

o Coordinate with auditors to ensure timely access to required records and assist with any
audits related to financial statements, member transactions, or compliance.

o Implement document security measures, including restricted access, safe storage, and
encryption for electronic records to protect sensitive information.

o Regularly review and update security procedures for both physical and digital records.

o Use specialized records management
software (e.g., an electronic document
management system) to organize, track, and maintain records.

o Oversee the electronic filing of records and ensure that all digital records are properly
backed up and stored in a secure manner.

o Lead initiatives to digitize paper records, ensuring that digital files meet compliance,
security, and access requirements.

o Convert physical documents to digital formats and ensure they are organized and easily
searchable within the system.

o Ensure that all records, especially digital files, are regularly backed up in accordance with
the SACCO’s data protection policy.

o Implement a disaster recovery plan for records to ensure business continuity in case of
system failure, data loss, or other emergencies.

Qualifications:

 A diploma or degree in Records Management, Library and Information Science, Business
Administration, or related field.

 2+ years of experience in records management or administrative roles, preferably within a
SACCO, financial institution, or other regulated industry.

 Experience with digital records management and document management systems (e.g., DMS
software).

 Familiarity with compliance requirements related to record-keeping in financial institutions.

Skills:

 Organizational Skills: Ability to organize large volumes of records and documents, both
physical and digital, in a systematic and efficient manner.

 Attention to Detail: Precision in data entry, filing, and document management.

 Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with
record-keeping software (e.g., DMS systems).

 Confidentiality: Ability to maintain high levels of confidentiality when handling sensitive
financial and personal information.

 Communication Skills: Strong written and verbal communication skills, especially in
responding to member queries.

 Problem-Solving: Ability to troubleshoot and resolve records management issues promptly.

How to Apply

For more information and job application details, see; United Winners Sacco Records Management Officer Jobs in Kenya

Find daily jobs in Kenya.Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to 1 Best Africa Jobs.