United Nations World Food Programme Business Support Assistant Jobs in Ethiopia

United Nations World Food Programme Business Support Assistant Jobs in Ethiopia

Job Id: 199608

Category: Business and Administration, Engineering
Location: Addis Ababa
Career Level: Senior Level (5+ years experience)
Salary:

Job Description

About WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31.

These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation.

The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

Organization Context

This position is located in WFP Ethiopia Country office based in Addis Ababa. The incumbent under the direct supervision of the Head of Engineering unit will be responsible for the accountabilities identified hereunder.

Job Purpose

To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.

Accountabilities:

Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

Respond to standard queries and provide timely and accurate guidance.

Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

Manage and maintain records and databases, to ensure information is organized and readily available for staff.

Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.

Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

Contribute to improvement of business procedures and processes.

Collect and perform basic analysis of

data to contribute to quality business information management.

Provide guidance to junior colleagues in performing their duties.

Perform other duties as required.

Other Specific Job Requirements:

Financial Housekeeping: Keeping a tracker of incoming and outgoing payments, funds TDD and TOD, ensuring health checks of the financial status of projects on a monthly basis, confirming and verifying payments;

Project Planning: Developing and maintaining a high-level project planner for the Engineering Unit and updating weekly at the weekly meetings. Ensuring all staff have submitted their weekly planning

Human Resources (HR): Maintaining the Engineering Units (EngU) HR trackers and leave planning schedule;

Document Management System: Ensuring compliance of the EngU document management system, issuing project numbers and creating project folders. Updating files to the HQ shared files folder. Also ensuring that site files are correctly submitted, approved and filed.

Compliance check: Audit check on project managers to ensure they are in compliance with the new Construction Manual launched by HQ which is now mandatory to respect.

Quality Control – ensuring general implementation of the EngU Quality Control guidelines

General Admin: Taking minutes at meetings, following-up on shipments with relevant units, organizing the EngU asset list/inventory including power tools, generators, cameras, safety equipment etc.

Job Requirements

Standard Minimum Academic Qualifications:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

Knowledge of specialized common business practices and methods gained through relevant technical training and experience.

Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.

Ability to carry out basic data analysis and independently rectify problems requiring attention.

Ability to monitor and record financial transactions.

Good communication skills required to give and receive information and work with a variety of individuals.

Ability to maintain confidentiality.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

How to Apply

WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply on-line through WFP recruitment website.

This VA is open only to Ethiopian Nationals.

Public access (for external VA): Public-103858

WFP staff access (for internal and external VA): http://newgo.wfp.org/services/e-recruitment

Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.

United Nations World Food Programme Business Support Assistant Jobs in Ethiopia