United Nations United Nations Jobs in Kenya

Org. Setting and Reporting

This position is located in the Supply Chain Management Service of the United Nations Support Office in Somalia (UNSOS), with duty station Nairobi. The Acquisition Planning Officer will report to the Chief of Acquisition Management Section under Supply Chain Management Service.

Responsibilities

Within delegated authority, the Acquisition Planning Officer will be responsible for the following duties:

• Prior to the budget formulation, liaises with technical units (former Self Accounting Units (SAUs) to prepare their projected demand in order to establish the mission's annual demand plan (i.e. draft acquisition plan) based on mission priorities;

• Consolidates budget projections and demand plans from technical units through review of stock holdings, consumption patterns, procurement cycle times, requirements and forecasts of internal and external customers;

• Liaises with UN Global Service Centre (UNGSC) and/or UNHQ regarding the submission of the mission's demand plan as input for the consolidated global acquisition plan;

• Monitors mission requisitions of the assigned categories to ensure purchase requests are based on forecasted plan; Liaises with UNGSC and/or counterparts in other Missions on items availability prior to making decision to acquire new items either for replacement or additional requirement;

• Initiates actions leading to the implementation of the Mission Acquisition Plan, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements;

• Contributes to plan, develop and manage the acquisition process of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), including planning and coordination of transportation requirements and consolidation of inbound deliveries, service contracts requirements and maintenance plans of assigned services, taking into account the different procurement methods, lead times and sourcing options available to the Mission;

• Contributes to the execution of internal controls over acquisition activities and support functions;

• Advises recipient entities and technical units periodically on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of procurement and other supply chain issues encountered, providing them with support and guidance at all stages of the procurement cycle, and prepares the quarterly review for submission to UNGSC, etc;

• Meets regularly with internal stakeholders to review the Mission Acquisition Plan based on changing priorities and emergencies as related to the assigned materials/services groups to ensure an efficient and cohesive approach to managing areas of mutual interest;

• Carries out programmatic/administrative tasks necessary for the functioning of the Section, including review of cost estimates from technical units, monitoring performance parameters and critical indicators and reporting on work programme performance;

• Prepares a variety of Standard Operating Procedures (SOPs), guidelines and instructions governing the acquisition planning and requisitioning process; contributes to the preparation of SOPs, guidelines and instructions governing the procurement process, including delivery and payment (Procure to Pay);

• Devises and maintains a computer-based system to track Mission-procured Contracts during their lifecycle allowing their timely extension as well as providing detailed statement of expenditures;

• Prepares integrated, timely and accurate reports to monitor and track all aspects of the Mission supply chain to ensure an uninterrupted supply of goods and services so as to meet operational requirements;

• Prepare recommendations to the

Chief of Section and other stakeholders based on data analysis and independent root cause analysis conducted with key stakeholders/business process owners. Produce timely and actionable information which help drive business results and guide decision making process. Advise and contribute to promote effective analytic models and creative data visualization to derive actionable intelligence and enable management decisions;

• Actively collaborates with the Mission Business Intelligence Unit for the development of additional BI reports for the Section and commodity managers involved in the acquisition planning process;

• Provide technical expertise and leadership support to implement the Section BI strategy and roadmap for implementing and reviewing UNSOS analytics and business intelligence reports and dashboards;

• Oversees and ensures compliance & quality assurance with focus on data integrity while generating periodic reports and effective monitoring of Supply Chain Key Performance Indicators (KPIs);

• May provide guidance to and supervise new/junior staff;

• Performs other related duties as required.

Competencies

Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, acquisition planning, warehousing, inventory management, distribution and procurement. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent) in supply chain management, business administration, public administration, logistics, procurement or a related field is required.

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in supply chain management, logistics, acquisition planning, procurement, or related area is required.

Experience with MRP (Materials Requirements Planning), ERP (Enterprise resource planning) , e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes is desirable.

Experience in supply chain or logistics in an international environment is desirable.

Languages

For the position advertised, fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations United Nations Jobs in Kenya

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