United Nations Support Office in Somalia Receiving and Inspection Assistant Jobs in Kenya

United Nations Support Office in Somalia Receiving and Inspection Assistant Jobs in Kenya

Org. Setting and Reporting

The position is in the United Nations Support Office in Somalia (UNSOS) within the Property Management Unit in the Performance Management Section. The incumbent will be based in Mombasa and reports to the Property Management Officer.

Responsibilities

• Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition.

• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the Unit Chief’s approval.

• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.

• Reviews Goods’ Receipts reports in UMOJA and R&I Reports in electronic inventory management system.

• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs.

• Updates all physical verification records and data entry in electronic inventory management system.

• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission's SOPs.

• Produces Business Object reports on monthly basis and when requested by supervisor.

• Assists in drafting statements of requirements for contracts and services for disposal.

• Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.

• Assists SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.

• Interacts with other property management stakeholders and providers of services, in particular Self-Accounting Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.

• Assists in carrying out Board of Survey functions as and when required.

• Prepares statistical analysis and trend analysis on United Nations property.

• Performs other duties, as required.

Competencies

Professionalism:

Knowledge of Receiving and Inspection, effective tracking, monitoring and reporting of all inventory transactions and property management related activities.

Ability to consistently apply appropriate policies, guidelines, procedures and processes.

Shows pride in

work and in achievements.

Demonstrates professional competence and mastery of subject matter.

Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.

Is motivated by professional rather than personal concerns.

Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect.

Identifies clients’ needs and matches them to appropriate solutions.

Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals.

Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.

Places team agenda before personal agenda.

Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.
Certification in Property Management is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Receiving and Inspection Assistant Jobs in Kenya

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