United Nations Support Office in Somalia Rations Assistant Jobs in Kenya

United Nations Support Office in Somalia Rations Assistant Jobs in Kenya

Org. Setting and Reporting

This position is located in Life Support Services Section (LSSS) within the United Nations Support Office in Somalia (UNSOS) based in Mogadishu. The Rations Assistant will report directly to the Chief of Ration Unit.

Responsibilities

Within delegated authority, the Rations Assistant will be responsible for the following duties:

Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of Catering equipment at mission in conformance with Administrative Instructions, LD/DOS guidelines and mission Property Management standard operating procedures;

Assists the Rations Officer in implementing the Quality Assurance (QA) procedures as they relate to the supply of food rations to the Mission; which includes, but is not limited to: Canned, Dry, Fresh and Frozen Rations, Bottled Water (BW), Prepared Food, Combat Ration Packs (CRP), Cafeteria Services, Catering and Warehousing Services;

Updates and Implements supply-related Standard Operating Procedures (SOPs) including on Receiving and Inspection, Quality Control (QC)/Quality Assurance (QA), inventory control, reporting and invoice processing;

Supervises the process for monitoring consumption, inventory-control, stock-checking and write-off to ensure security availability and accountability of materials and assets for Catering services and Ration Operations;

Provides inputs on Mission requirements for Catering equipment, procurement-plan and cost-estimates for budget and acquisition planning;

Participates in technical survey visits during contract Mobilization/demobilization and during implementation to ensure the most effective implementation of Mission's operational plans;

Provides technical inputs as required in the development and implementation of supply and service contracts, including in preparing Statements of Work, technical evaluations and presentations to Local Committee on Contracts;

Develops, maintains and updates software and databases such as Umoja for tracking, reconciliation and accounting purposes;

Assists in the implementation of internal controls for Contingent rations management and rations record management; documents cases of non-compliance or poor performance and liaises with the Contract Management Section/Unit for review and referral to UN Headquarters (UNHQ), as appropriate;

Implements the internal control systems including maintenance of accurate and complete accounting, reporting and all electronic/hardcopy records to ensure proper audit trail;

Assists in monitoring and analyzing contract performance to ensure compliance with contract terms, schedules and cost objectives;

Assists the Contract Management Section/Unit in the resolution of contractual disputes the course of contract implementation;

Assist in the management, guidance, development and train staff under his/her supervision.

Performs other related duties as required.

Competencies

Professionalism - Knowledge of supply operations, practices and contract management. Ability to specify business rules in the fuel supply area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school or equivalent diploma is required.

Technical certificate in at least two of the following areas: food technology, project/contract management, inventory management and supply management is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in supply, inventory management, procurement, logistics support preferably in the field of food technology, HACCP, ISO 22000, is required.

Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable.

At least 3 years' experience at the international level is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Rations Assistant Jobs in Kenya

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