United Nations Support Office in Somalia Procurement Officer Jobs in Kenya

United Nations Support Office in Somalia Procurement Officer Jobs in Kenya

Org. Setting and Reporting

This position is located within the United Nations Support Office in Somalia (UNSOS) with duty station Nairobi. The incumbent will report directly to the Chief of Unit in the Procurement Section.

Responsibilities

Within limits of delegated authority, the Procurement Officer FS-6 will be responsible for the following duties:

• Plans, develops, and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.

• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.

• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.

•Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.

• Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.

• Participates in negotiations with senior supplier representatives; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.

• Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of good and services.

• Identifies new technologies, and products/services, evaluates and recommends potential supply sources and participates in the incorporation of research results into the procurement program.

• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.

• Prepares a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.

• Provides guidance to, and may supervise, new/junior staff.

Competencies

Professionalism:

Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation:

Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.

Education

High school diploma or equivalent is required. A technical or vocational certificate in business or public administration, commerce, engineering, law, or related fields is required.

Job - Specific Qualification

Professional certification by an internationally recognised procurement certifying authority (CIPS Level 4 or equivalent) is required.

Work Experience

A minimum of ten (10) years of progressively responsible experience in procurement, contract management, contract administration or related area is required. The minimum years of relevant work experience is reduced to five (5) years for candidates who possess a first level university degree.

A minimum of three (3) years of experience in conducting international tender exercises is desirable.

Experience in public sector procurement or related administrative processes and procedures is desirable.

Experience in the use of procurement modules in Enterprise Resource Planning (ERP) systems is desirable.

Experience working in procurement process and procedures in support of a field operation (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Procurement Officer Jobs in Kenya

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