United Nations Special Assistant, Administration Jobs in Ethiopia

United Nations Special Assistant, Administration Jobs in Ethiopia

Org. Setting and Reporting

ECA's mission, objective and strategic directions:

ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063. The mission will be guided by ECA's five strategic directions which are advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Office of the Deputy Executive Secretary for Programme Support, at the Economic Commission for Africa (ECA), in Addis Ababa. The incumbent reports directly to the Senior Programme Officer (Programme Support) under the overall orientation of the Deputy Executive Secretary (Programme Support).

Responsibilities

Within delegated authority, the Special Assistant will be responsible for the following duties:

• Conducts and coordinates the day-to-day work of the Deputy Executive Secretary by providing liaison services with all variety of clients, especially Divisions under the programme support pillar.

• Prepares aide memoirs, memoranda and other substantive documents of a broad and complex nature, in coordination with Divisions to support the work of the Deputy Executive Secretary at meetings, on missions and as required.

• Manages any relevant follow up actions with Divisions under the purview of the Deputy Executive Secretary and ensures timely completion.

• Responds to relevant substantive correspondences. Arrange audiences, protocol, receive visitors and organize visits of external senior officials as required.

• Supports the effective coordination of actions relative to the administration of human resource activities.

• Supports the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.

• Provides substantive support to the Deputy Executive Secretary on administrative issues related to the application of justice, procurement, contracts and programme management.

• Contributes to the preparation and reviews of the work programme and budget of the office.

• Supports procedures and processes that ensure that accounting and financial management controls are consistent with UN policy and practice.

• Provides guidance and leadership to more junior staff.

• Accompany the Deputy Executive Secretary to meetings and conferences and act as a note taker and monitors implementation of actions. Act as a note taker at Senior Management meetings.

• Perform other duties as required.

Competencies

• Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Understanding

of the principles of administrative and contracts law and conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (Master’s or Doctorate degree, or equivalent) in business or public administration, finance, accounting, law or related fields is required. A first-level or advanced degree (Bachelor’s, Master’s or Doctorate degree, or equivalent) in any fields of studies with two additional years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.

Work Experience

A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.

Experience in the area of contracts or administrative law is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language is required; and knowledge of the other is desirable. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; United Nations Special Assistant, Administration Jobs in Ethiopia


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