United Nations Population Fund Jobs in Kampala

The Program Assistant is located in the Uganda Country Office under the overall guidance of the Representative and direct supervision of the Assistant Representative.

Official Job Title:Programme Assistant
Duty Station:Kampala
Grade (Classified)GS-5
Post Number:00006633
Post Type:Rotational Non-Rotational
Classification Authority:DHR Director

United Nations Population Fund Programme Assistant Jobs in Kampala

Responsibilities

Provide support to the ‘Delivering the Bull’s eye’ unit in coordinating and monitoring relevant business processes and activities, and ensuring that they adhere to UNFPA quality standards and meet the deadlines.

Support the Unit staff in organizing office documents including filing and dissemination of information (soft and hard copies).

Maintain filing system for UNFPA-supported Projects in accordance with established classification system

Support the Unit in identifying office requirements and making procurement requests.

Assist the Unit staff in ensuring timely completion of administrative documents/reports including the timesheets and trip reports.

Support the Unit staff in scanning, photocopying, printing and binding of relevant documents as required.

Periodically update the lists of implementing partners and update the IPs on relevant information.

Assist the technical team to follow-up on timely submission of key documents from implementing partners including the work plans and programme reports.

Compile and maintain records documents and control plans for the monitoring of project/programme implementation.

Keep the Unit staff informed of any administrative issues by providing relevant information, reports or status updates.

Organize meetings; Initiate and coordinate preparation of agenda and necessary documentation for meetings, as well as workshops and conferences; and act as Secretary to the meetings.

Draft routine correspondences.

Perform other support duties as required

Qualifications

Secondary Education. First level university degree or equivalent professional qualifications desirable.

5 years of relevant experience in administration, finance or office management.

Fluency in English.

Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.

Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity

Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self-management

Working with people: Empowerment/Developing people/Performance management

Personal Leadership and Effectiveness:

Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate

and transparent decision making

How to apply

Interested candidates should apply online by 26th March, 2018

For more information and job application details, see; United Nations Population Fund Programme Assistant Jobs in Kampala

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