United Nations Office to the African Union Administrative Officer Jobs in Ethiopia

United Nations Office to the African Union Administrative Officer Jobs in Ethiopia; This position is located in the Administrative Support Section at UNOAU in Addis Ababa, Ethiopia. Within delegated authority, the incumbent of the post reports to the Special Representative of the Secretary-General and Head of UNOAU or his/her designate.


Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

• Acts as adviser on management matters pertaining to human resources, budgeting, financial and general administration.

• Coordinates and manages the Administrative Support Section comprising Human Resources, Finance, Field Technology, Transport, and General Services components.

• As directed, develops, prepares, and monitors work plans, KPIs and assigned areas for the administrative activities of the Office and assists in securing the required human and financial resources.

• In cooperation with the Chief of Staff and other Office components, plans and forecasts the personnel, financial and logistical requirements of all Office components.

• Exercises budgetary and administrative controls.

• Certifies Office expenditure in line with delegated authority and reports on administrative, logistical and financial matters accordingly.

• Drafts guidelines, SOPs, reports, and correspondence on a wide range of administrative support issues and ensures adherence to relevant UN rules and regulations and policies.


• Drafts responses to correspondence on administrative support matters.

• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

• Provides advice and assists supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects as requested.

• Undertakes evaluation of support provided by the Administrative Support Section to the various parts of the Office, as well as to other entities as required; and promotes best practices in knowledge and records management in administration.

• Liaises as required with internal and external auditors, in coordination with the Chief of Staff; and monitors implementation of Audit/Board of Inquiry recommendations.

• Liaises with UNHQ, local authorities, UNECA, Agencies, Funds and Programmes, RSCE, UNGSC, or other parties as required on matters pertaining to coordination of administrative support.

• Facilitates logistical/administrative support to co-located entities and to visiting officials, as required.

• Represents UNOAU in various standing Boards and Committees, as well as in external meetings, pertaining to administration.

• Performs other duties as assigned.


Education

Advanced university degree (Master's degree or equivalent) in business or public administration, human resources management, finance,

accounting, or related field is required.

A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job - Specific Qualification

Successful completion of management training such as SMART and Management Development Programme is desirable. If you have completed such training, please upload copies of the certificates.


Work Experience

At least seven (7) years of progressively responsible experience in human resources, budget, finance or general administration, and field operations is required.

Hands-on management experience with administration of administrative/financial rules, policies and current practices, in the United Nations or similar international organization is required.

Cross-cutting administrative service delivery experience, in the United Nations or with similar international organization is desirable.

Proven experience in managing professional staff in an international or multilateral context is required.

Experience in working with intergovernmental processes on budgetary matters is required. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is required.

Experience in data analytics or related area is desirable.

UN field mission experience is or in similar international organization is desirable.

Experience in handling complex organizational issues at the international level is required.


Languages

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English, both oral and written is required; Knowledge of another UN official language is desirable.

NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.


How to Apply

For more information and job application details, see; United Nations Office to the African Union Administrative Officer Jobs in Ethiopia

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