United Nations Office on Drugs and Crime Travel Assistant Jobs in Kenya

United Nations Office on Drugs and Crime Travel Assistant Jobs in Kenya

Org. Setting and Reporting

The position is located in the UNODC Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Travel Assistant will work under the direct supervision of the Administrative and Finance Officer, and under the general guidance of the Regional Representative. For more information on UNODC, please visit the website: www.unodc.org

Responsibilities

Within assigned authority, the incumbent is responsible for the following specific duties:

Calculate airfare, excess baggage entitlements, terminal expenses, daily subsistence allowance for staff and dependents traveling on missions, etc.

Provide information to staff and consultants on the most direct and economical route and plan routings and itineraries plus the most economical airfare rates for such travel as permitted by the rules and regulations.

Provide information on rates and travel schedules for specific itineraries for budgeting purposes for programme managers.

Contact airlines or travel agency to make reservations at least expensive fares, and request issuance of tickets.

Initiate requests for visas.

Review travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with UN Rules.

Advise substantive offices, travellers, and other relevant staff of arrival information, requesting arrangements to be made accordingly for traveller.

Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assist with visualizations and updating information material such as web pages or brochures.

Perform other work-related duties, as required.

Competencies

Professionalism: Has knowledge of travel related processing requirements; ability to recognize and act in the face of conflicting priorities. Has ability to perform analysis, modelling, and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers

outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

High School diploma or equivalent is required. Specialized Travel Agent training (such as IATA certification or equivalent) is desirable.

Job - Specific Qualification

Specialized Travel Agent training (such as IATA certification or equivalent) is desirable.

Work Experience

A minimum of five years of experience in travel administration, including travel rate construction, routing, and travel reimbursement, or related area is required.

The minimum number of years of relevant experience is reduced to three for candidates who possess a first level university degree or higher.

Experience working on Global Distribution System (GDS): Airline/Hotels reservation systems such as Sabre/Amadeus/Galileo is desirable.

Experience in the use of Enterprise Resource Planning (ERP) Systems, such as Umoja, SAP or equivalent is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

How to Apply

For more information and job application details, see; United Nations Office on Drugs and Crime Travel Assistant Jobs in Kenya

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